Printing the Vendors List

The Vendors report lists the information entered for the vendor records in your Accounts Payable system.

For information on the contents of this report, see A/P Vendors Screen.

When to Print

Print the report when you add, change, or delete vendor records.

To print the report:

1. Open Accounts Payable > A/P Vendor Reports >  Vendors.

2. Make selections in the following fields:

   • Report Type. Select Vendors.

   • Include. Specify whether to include the vendors' addresses, profile information, comments, optional fields, or recurring payables.

     Note: You must select at least one of these options to print the report.

   • Follow-up Date From and To. If you are printing comments from the vendor records, enter a range of follow-up dates for which to include comments.

   • Select By. Specify up to four selection criteria for the report. Your choices for the first selection criterion are: Vendor Number, Vendor Group, or Short Name.

     Your choices for the remaining three selection criteria include the above and Account Set, Vendor Balance, Vendor Equivalent Balance (multicurrency ledgers only), Vendor Name, Currency Code (multicurrency ledgers only), and Start Date.

     Note: If you do not specify selection criteria, the report includes all vendor records.

   • Sort By. You can choose up to four orders by which to list (sort) records for the report. You can sort by Vendor Group, Account Set, Vendor Balance, Vendor Equivalent Balance (multicurrency ledgers only), Vendor Name, Short Name, and Currency Code (multicurrency ledgers only).

     Note: If you do not specify sorting criteria, the report orders the records by vendor number.

3. Click Print.

   • If you are printing to a printer, the Print window appears. Confirm your printer selection and the number of copies to print, and then click OK. Otherwise, click Cancel or Setup.
   • If you are printing to a file, the Export Report window appears. Specify a name and location for the file, and then click Save.
   • If you are printing to the screen (Preview), the report appears in a new window. You can print the report or export it to a file.
   • If you are printing to e-mail, an e-mail message appears with the report attached.

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