About Editing and Deleting Batches and Transactions

You can edit transactions or delete open batches according to your selection for the following options:

• Allow Edit Of System Generated Batches.
• Allow Edit Of Imported Batches.
• Allow Edit of External Batches.

Note: System generated batches are payment batches created using the A/P Create Payment Batch screen.

Editing Batches

You can always change most batch header information, regardless of the restrictions you may place on batch editing. For example, you can always change dates and descriptions of all open batches, whether you created them in Accounts Payable or imported them from another ledger.

You can add a new vendor or a new remit-to location during invoice entry or when editing an invoice.

You cannot change the bank code in payment batches once you add the first transaction.

Editing Imported Batches

If you need to correct an imported batch, you should delete the batch from Accounts Payable and make the corrections to it in the program where you created the batch. This procedure ensures that the batch you post in Accounts Payable contains exactly the same information as the batch in the source program.

To prevent editing of imported batches in Accounts Payable, make sure that you do not select the Allow Edit Of Imported Batches option on the A/P Options screen.

Editing Transactions

The status of a batch must be Open or Printed to edit the transactions. (Printed status means that the batch listing has been printed).

If the batch has a Ready To Post status, you must turn off the Ready To Post selection before you can edit transactions.

If you allow editing of batches, you can always delete unposted transactions. You can also change any transactions in an open batch except payment transactions for which you have printed checks.

If you have printed the check for a transaction, you cannot edit it. You can delete the transaction to void the check.

Deleting Entries and Batches

When you delete a batch or an entry in a batch, you cannot reuse its number. Deleted batches and entries are reported on the batch listing and posting journal for the batch. Deleted batches are also reported on the Batch Status report.

If you delete a payment transaction for which you printed a check, you will void the check.