Partially Paying a job‑related Document

You use the A/P Payment Entry screen to apply partial payments to invoices.

To apply partial payments to job‑related invoices:

1. Open Accounts Payable > A/P Transactions > Payment Entry.

2. Enter payment header details as usual, including the vendor number, transaction date, year, and period.
3. Select an apply method to use as the default for the current payment entry. For more information, see A/P Payment Entry Screen.

4. Select the job‑related invoice you want to pay in one of the following ways:

   • Select the Select Mode option, click the Go button to display the unpaid invoices for the selected vendor, and then select Yes in the apply column for the invoice.
   • Clear the Select Mode option, and then enter the invoice number in the document field in the detail table.
5. Enter the amount of your payment in the Applied Amount column for the selected invoice, then navigate out of the field.

6. If the Applied Amount is less than the current balance and you want to select particular details to which to apply the partial payment or to use a different apply method for this invoice:

   1. Click Jobs to open the Project and Job Costing Apply Details screen.
   2. Select the apply method to use to allocate the partial payment to invoice details.
   3. Click the Go button to display the invoice details.
   4. Select any details that are not being paid at this time, then click Clear.
   5. Make sure the amounts allocated to invoice details are correct.
      Notes:

      • If you do not use an apply method to allocate amounts to the details, or you want to change the allocated amounts, you can manually enter or change the amounts that you are paying for invoice details.
      • To add or save the invoice, the Unapplied Amount must be zero, meaning that the sum of the amounts applied to the details is the same as the total applied to the invoice. For example, you might need to adjust the amounts for an invoice that uses a multiple payment schedule.
   6. Click Close to return to the Payment Entry screen.
   7. Click Save.
7. Click Add.

Related Topics