Processing Recurring Payables

Sage 300 ERP

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Processing Recurring Payables

You use the Create Recurring Payable Batch screen to create batches of recurring invoices.

Tip: If recurring payable records include reminders to to users, you can also create recurring payable batches from the Reminder List in Common Services.

Before you start

Set up a recurring payable record for each vendor that invoices you on a recurring basis. For more information, see Setting Up a Recurring Payable for a Vendor.
As necessary, update recurring-payable records.
You can update charges for individual vendors using the Recurring Payables Setup screen (in the Vendors folder).

To process recurring payables:

Open Accounts Payable > A/P Periodic Processing > Create Recurring Payable Batch.
Type the run date.
Specify whether to create invoices by recurring payable code, vendor number, or vendor group.
Specify the ranges for the selected record type.
Use the Method field to specify whether to create a new batch, add the invoices to an existing batch, or use the default method to determine whether to create a new batch or add the invoices to an existing batch.
Click Process.

After generating a batch of invoices

Use the Invoice Entry screen to make any changes to the recurring-charge invoices.
Print the invoice batch listing to verify the charges, then file the listing.
Choose Batch Listings from the Transaction Reports folder to print a listing of the batch. Select Recurring as the batch type. If you need to make corrections, reprint the listing after editing the batch.
Post the batch.
Process payments and print checks as you would for any other type of invoice. For more information, see Creating a Payment Batch Automatically.