A/P Clear History Screen

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Open Accounts Payable > A/P Periodic Processing > Clear History.

Select this option to clear 1099/CPRS amounts. You then specify the:

Notes:

1099/CPRS information is cleared for the period you specify, for all previous periods in the specified year, and for all periods in previous years.
This option is not available for an ICT company.

Select this option to clear deleted and posted batches. You then specify the:

Type of batches.
Number of the highest posting sequence through which to clear. The field displays the most recent batch number for the selected journal.

Notes:

Once you clear posted batches, you can no longer drill down to view transaction details from General Ledger.
When you clear A/P history from within an ICT company, this option is labelled, "Clear Deleted and Posted Invoice Batches."

Enter the range of records from which to select:

To specify a range of records, enter the lowest number or code in the From field and the highest number or code in the To field.
To specify a single record, enter its number or code in both fields.
To select all records, leave the From field blank and the To field showing Zs

Select this option to clear fully paid documents. You then specify the:

Range of vendor numbers.
Date up to which you want to clear transactions.
Accounts Payable clears invoices, credit notes, and debit notes that were fully paid on the specified Through date if:
- The balance for each document is zero.
- The check that paid a document has cleared the bank account and has been reconciled for at least 45 days.

Note: This option is not available for an ICT company.

Select this option to clear posting errors. You then specify the:

Type of posting error.
Note: You can clear only one type of posting error at a time.
Number of the highest posting sequence you want to clear.

Notes:

Clear History displays the most recent (highest) posting error numbers.
When you clear A/P history from within an ICT company, this option is labeled "Clear Invoice Posting Journal Errors."

Select this option to clear posting journals. You then specify the:

Type of posting journal.
Note: You can clear only one type of posting journal at a time.
Number of the posting sequence you want to clear. Clear History displays the most recent (highest) posting sequence numbers.
Notes:
- You can clear only one posting sequence number at a time for each type of journal.
- Clear History clears the data for the journal posted with that posting sequence number, provided that you have printed the journal and created any outstanding general ledger transactions.

Notes:

After clearing journals, you can no longer print them, but the information in them is retained in the vendor accounts and may appear on other reports.
When you clear A/P history from within an ICT company, this option is labeled "Clear Printed Invoice Posting Journals."

Select this option to clear vendor comments. You then specify the:

Range of vendor numbers.
Date up to which to clear vendor comments.
Accounts Payable clears comments that reached their expiration dates (specified in the vendor records) on or before the Clear Vendor Comments Through date.

Note: This option is not available for an ICT company.

Overview

Use the A/P Clear History screen to remove obsolete data from your Accounts Payable system, including: