Setting Up Accounts Payable

After you activate Accounts Payable, follow the steps in this topic to set up a new Accounts Payable ledger.

Before you start

1. Install Sage 300 ERP programs in the following order:
   1. System Manager (including Bank Services and Tax Services).
   2. General Ledger (if you intend to use it).
   3. Accounts Payable.
2. Create a system database and a company database.
3. Choose company-wide options in Common Services.
4. Activate Bank and Tax Services, and add information about the bank accounts, taxes, and currencies used in your accounts receivable system.
5. Add payables control accounts to your general ledger chart of accounts.

Step 1: Select options and add setup records

1. Use the A/P Options screen and the A/P G/L Integration screen to specify how your Accounts Payable system will operate.
2. Design coding schemes for your Accounts Payable records. For more information, see About Designing Accounts Payable Coding Schemes.

3. Add records and print setup reports. For more information, see:

   • Adding 1099 / CPRS Codes
   • Adding or Modifying an Account Set
   • Adding or Modifying a Distribution Code
   • Adding or Modifying Distribution Sets
   • Adding or Modifying E-mail Messages
   • Adding or Modifying an Optional Field (if you use them)
   • Adding or Modifying a Payment Code
   • Adding Payment Selection Codes
   • Adding or Modifying a Terms Code

Step 2: Add vendor records

For more information, see:

• Adding, Modifying, or Deleting a Vendor Group
• Adding, Modifying, or Deleting a Vendor
• Adding, Modifying, or Deleting a Remit-to Location for a Vendor (optional)
• Setting Up a Recurring Payable for a Vendor
• Printing the Vendors List
• Printing the Vendor Group List
• Printing the Remit-To Locations Report (optional)

Step 3: Transfer your accounting data to Accounts Payable

For more information, see:

1. About Entering Current and Historical Transactions
2. About Batch Processing in Accounts Payable
3. Printing Batch Listings and Printing Posting Journals

Step 4: Design formats for your preprinted forms

Design and test formats for printing checks, advices, letters, and labels, or adapt the sample formats to print on your own forms. For more information, see Customizable Formats for Printed Accounts Payable Forms