About Vendor Comments

On the A/P Vendors screen, you can enter comments in vendor records. You can add any number of comments to a vendor record. Each comment can be up to 2,500 characters long. You can also specify follow-up and expiration dates for each comment.

You can enter a comment directly on the comment table on the Comment tab, or you can double-click in the Comment column to open a separate screen that lets you see the entire comment without having to scroll.

Clearing Comments

To make sure that comments are kept current, you assign a number of days for which you will retain each one, then, when you enter a comment, Accounts Payable adds this number of days to the comment date, and calculates an expiration date.

When you use the Vendor Comments option on the A/P Clear History screen, comments that have been kept past the expiration date are deleted, saving you from having to delete each comment individually from the vendor records.

Note: To specify the default number of days to keep comments, use the Number of Days to Keep Comments option on the Processing tab of the A/P Options screen.

Printing Comments

You can print comments on the Vendors report. When you choose comments, the program lets you specify the range of follow-up dates for which you want the comments printed.

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