A/P Create Retainage Batch Screen
Open Accounts Payable > A/P Periodic Processing > Create Retainage Batch.
Specify the types of original documents for which you are now processing outstanding retainage amounts. You can select:
- Invoices.
- Debit Notes.
- Credit Notes.
Enter the range of records from which to select.
- To specify a single record, enter its number or code in both fields.
- To select all records, leave the From field blank and the To field showing Zs.
Specify the number of days in advance of the retainage due date that retainage documents can be created.
For example, if you specify 7 as the number of days in advance, Accounts Payable processes outstanding retainage that is due within seven days of the run date.
Enter the run date for the retainage batch. Accounts Payable uses the session date as the default, but you can enter a different date if you want.
Accounts Payable processes all outstanding retainage amounts that are due up to and including the specified run date.
Note: For job‑related documents, retainage amounts and due dates are specified at the detail level. The program invoices only for those details that are due.
Choose the type of record by which to select outstanding retainage for processing:
- Vendor Number. Select this option to process outstanding retainage for all the vendors in the range of vendor numbers you specify.
- Document Number. Select this option to process outstanding retainage for all the original retainage documents in the range of document numbers you specify.
- Vendor Group. Select this option to process outstanding retainage for all vendors who belong to the vendor groups within the range you specify.
Overview
Use the A/P Create Retainage Batch screen periodically to create a batch of retainage invoices, retainage debit notes, and retainage credit notes for the vendors, documents, or vendor groups you select.
If you assigned a schedule (on the Retainage tab of the A/P Options screen) that uses a reminder to users, Accounts Payable can remind users to process retainage transactions when they are due. Users can then process the retainage transactions directly from the Reminder List in Common Services, rather than from the A/P Create Retainage Batch screen. For more information about using schedules and reminders, see the System Manager Help.
Accounts Payable assigns the next available invoice, credit note, or debit note batch number to the retainage batch. It assigns the next retainage invoice, retainage debit note, or retainage credit note number specified on the Retainage tab on the A/P Options screen.
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