A/P Payment Codes Screen
Open Accounts Payable > A/P Setup > Payment Codes.
Select this option if you do not want to use the payment code.
The option is used primarily when you have decided to delete a payment code and do not want to assign it to any transactions in the Payment Entry screens.
You must also assign another payment code to any unposted payment transactions that use the inactive payment code. You can change your entry any time.
This field displays the date of the last change made to the payment code.
Enter a code to identify the vendor payment type, using up to 12 characters. In the field to the right, enter a description for the payment code.
Payment codes are used to identify the types of payments you process.
If your company may use different codes for payments made by credit card—one to identify each of the three credit cards you use.
The Other payment type lets you define payment codes other than for cash, check, or credit card. For example, you might create an EFT code for electronic fund transfers.
Select the payment method for this payment code:
- Cash.
- Check.
- Credit Card.
- Other.
Overview
Use the A/P Payment Codes screen to:
- Display on the A/P Payment Entry screen fields that are appropriate for the type of payment you are making.
- Group vendor payments by the type of payment (cash, check, credit card, and other).
Tip: You can create custom reports that take advantage of this information. (For information about creating custom reports, see the documentation that comes with Crystal Reports, available separately.)
Important! Payment codes are different from payment selection codes, which are used as criteria for generating payments from Accounts Payable.
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