About Reprinting Checks

The simple rule is that you cannot reprint checks if you accept them as correctly printed and then close the Print Checks screen.

If your checks are not printed correctly and you need to reprint them, you must click No when Accounts Payable asks you whether the checks were printed correctly, and then change the check status to Not Printed on the Print Checks screen.

After you reject printed checks, you can reprint them immediately, or you can reprint them later. If you decide to reprint the checks later, you can choose whether to void all printed checks when you close the Print Checks screen.

If you were printing checks using the Print/Post button on the Payment Batch List screen, Accounts Payable does not proceed with posting.

Reprinting Checks Immediately

If you want to reprint checks that do not print correctly:

1. When asked if the checks printed correctly, click No to reject the checks.

2. On the Print Checks screen:

   1. Double-click in the Check Status column for each check to set its status to Not Printed.
   2. Click the Reprint button on the Print Checks screen to reprint the checks.

Voiding Printed Checks

If you cannot reprint checks immediately and you want to edit the batch later (for example, if you are entering and printing single checks from the Payment Entry screen), you should void the check when you close the Print Checks screen.

If you do not void the checks, Accounts Payable sets the batch status to Check Creation In Progress, preventing you from opening or editing this batch unless you reset the batch status.

For instructions on voiding checks during a check run, see Voiding Printed Checks During a Check Run.

Previously Printed Checks Are Assigned “Void” Status

Accounts Payable assigns check numbers to checks just before printing them.

If you did not cancel the previous check run, the program must void the old check numbers and issue new ones when you reprint checks. Accounts Payable:

• Reprints the checks using a new series of check numbers beginning with the Next Check Number specified in the Print Checks screen.
• Voids the check numbers it used earlier.
• Asks whether the new checks printed correctly.

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