About Accounts Payable Reports

You can use Accounts Payable to produce a wide variety of reports which provide you with up-to-date information and a source of backup information in case your Accounts Payable data is damaged.

This section briefly describes the reports you can produce in Accounts Payable.

Printing Reports

You can print reports in the following ways:

• Directly to a printer, to obtain permanent copies of the information.
• To your screen, for quick review.
• To a file for printing later, importing into another program, or transferring to external storage.
• To an RTF file, which you can send as an e-mail attachment.

Note: If you are using Seagate Info server software, you can print a report at a specific time and date and define the publishing format and destination.

Using a laser printer, you can print all Accounts Payable reports on 8½" by 11" or A4-sized paper.

On dot matrix printers all Accounts Payable reports are 132 characters (columns) wide.

Setup Reports

From the A/P Setup Reports folder, you can produce reports showing the information entered to define each of the records you create when setting up or updating your Accounts Payable system.

Any time you add, delete, or change any of these records, you should print and file the corresponding reports, to keep your printed records up to date.

Vendor Reports

From the A/P Vendor Reports folder, you can produce reports showing the information entered for your vendor records, including the lists and statistical reports for vendors and vendor groups. Reports you can print for your vendors also include the 1099/CPRS Amounts and Remit-To reports.

Whenever you change any of these records, you should print and file the corresponding reports, to keep your printed records up to date.

Transaction Reports

From the A/P Transaction Reports folder, you can produce a complete range of reports of your Accounts Payable transactions.

Many of these reports are important for maintaining your Accounts Payable audit trail, including the batch listings, posting journals, error reports, batch status reports, and the G/L Transactions report. You should regularly print these reports, check them carefully, and file them in a secure place.

Note: You must print the G/L Transactions report before you clear posting journals.

Accounts Payable also provides three important reports that you can use to interpret, analyze, and summarize your data:

• Aged Cash Requirements. This report highlights the cash amounts that will be required to meet obligations as they become due, including the amount needed to pay invoices that are overdue, current, and due in each of four future periods you define. Use the report for cash flow analysis and projections.

  You can print the report in detailed form, listing all outstanding documents for each vendor, or summary form, printing one line for each vendor number, including the overdue and current balances and the balances in each aging period.

• Aged Payables. This report groups outstanding transactions into a current period and four aging periods by document date or due date. Use the report to analyze your payables.

  You can print the report in detailed form, listing all outstanding documents for each vendor, or in summary form, printing one line for each vendor number, including the current balance and the balance in each aging period.

• Vendor Transactions. This report serves as an audit trail of posted transactions in your vendor accounts, within the range of dates you specify. Use the report to obtain an overview of your vendor accounts in any period for which you have Accounts Payable data.

  You can report the details of any combination of invoices, debit notes, credit notes, and prepayments. You can also choose to include zero balances and applied details, and print a total for each transaction type.

  If you use multicurrency accounting, you can also print the report in functional currency or in the vendors’ currencies.

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