If you did not enter a distribution code, or if you want to change the cost or expense account for this detail, enter the account number for the general ledger revenue account to which to post this sale.

The description for the account you enter appears in the Account Description column.

For job‑related distributions, for most project types and accounting methods, Accounts Payable displays the Work In Progress account used for the project. For projects that use the Accrual Basis accounting method, the program displays the project's Cost of Goods Sold account.

You can change the account only for a:

• Time and material project.
• Cost plus project that uses a Billings And Costs or Accrual Basis accounting method.
• For all other cost plus projects and for fixed price projects, the program displays the Billings account, and you cannot change it.

Enter the amount of the detail you are entering.

If you use multicurrency accounting, you enter the amount in the vendor's currency.

Enter a description for the detail.

If you are entering a miscellaneous payment for an existing vendor, the tax class from the vendor record appears as the default in this field.

You can change the tax class for a detail, if necessary.

The distribution code identifies the general ledger revenue account for the detail. Alternatively, you can enter the account number directly in the Account field.

Enter additional information to include with a transaction (for example, an EFT transaction number).

Note: This field appears for payments, prepayments, miscellaneous payments, and apply document transactions.

This field displays the amount of tax calculated for the tax authority for the detail.

If you are entering taxes manually, the total you enter for the tax authority on the Document Taxes screen must match the sum of the taxes you enter for the document details.

Tip: You can distribute the total tax for the authority to the details using the Distribute Taxes button on the Document Taxes screen, so you don't have to enter the detail amounts manually.

If you are entering a miscellaneous payment for an existing vendor, the program lists the tax authorities for the tax group assigned to the vendor. (They are also shown on the Document Taxes screen.)

Note: To change the tax authority for a vendor, you must change the tax group on the vendor record.

This field displays the amount (before included taxes) the program used as the base to calculate sales tax for the tax authority.

On original documents to which retainage applies, if the tax on retainage will be reported when you post the retainage document, this is the detail amount before tax (or the cost, depending on the tax authority) less retainage.

This field indicates whether the selling price includes tax.

If the record for the tax authority allows tax to be included in the selling price, you can change the field.

This field shows the total tax amount calculated for the tax authority, for the selected detail.