Features Added in Purchase Orders 5.4
This topic lists the features added to Purchase Orders in version 5.4, and provides further explanation for some of these features.
Purchase Orders 5.4 added the following features:
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Set up contract pricing for inventory items, including regular vendor costs, volume discounts, sale costs, item tax statuses, and default units of measure.
All vendors — contract costs appear in the Finder on the Purchase Order, Receipt, Invoice, Return, and Credit/Debit Note entry forms. As a result, users can easily review vendors — contract cost information while entering a purchase order documents.
Vendor contract costs provide the default unit cost of items in Purchase Order documents. If contract costs don't exist for an item, the program uses the default unit cost specified in P/O Options in the Purchase Order Entry or Receipt Entry form.
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Report taxes on retainage amounts when you issue the original invoice or when you issue the retainage amounts.
Purchase Orders uses the settings for the tax authority in Tax Services, and the Report Tax setting in Accounts Payable to decide whether to report all tax on the original invoice or hold back the tax amount for the retainage portion.
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Print the invoice posting journal showing audit information for the invoices that are created in Accounts Payable and for any General Ledger entries created from posting the invoice.
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Assign specific users security rights to view and enter item costs during receipt entry.
In version 5.4, users with Receipt Entry rights only can create receipts from POs, specify quantities received, and post receipts, but they cannot see any cost information.
This means that receiving dock staff can fill in receipts without seeing any other accounting system information.
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Automatically post General Ledger and Accounts Payable batches created from Purchase Orders.
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Specify a tax reporting currency and automatically calculate taxes in source currency, functional currency, and tax reporting currency. (This feature provides support for legislation in several tax jurisdictions.)
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If you are not using Inventory Control, set up weight units of measure and assign them to items on the purchase item list. This allows you to accurately prorate additional costs by weight.
Setting Up Weight Units of Measure
Other features added to all Sage ERP Accpac 5.4 applications:
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Optional Fields in Finders
Optional fields now appear in Finders for Purchase Orders records, so you can search for and select records using the entries in optional fields.
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Required Optional Fields without Default Values
In version 5.3 of Sage ERP Accpac, you had to specify a default value for any optional fields that were required in transaction forms or records. This is no longer the case. Note, however, that you must make an entry for all required fields before you can save records or post transactions.
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G/L Integration Options
Like other Sage ERP Accpac 5.4 products, Purchase Orders lets you choose the information that appears in description, reference and comment fields for General Ledger transactions generated from P/O transactions.
You specify this information on the G/L Integration form, where you can also choose to automatically post all General Ledger batches that are created by Purchase Orders.
Choosing G/L Integration Options
See also
Features Added in Purchase Orders 5.5A
Features Added in Purchase Orders 5.3A and 5.3B
Adding Optional Fields to Purchase Orders Forms
Integration with Project and Job Costing
Retainage Accounting for Job-Related Receipts and Invoices