Enter Additional Costs on Receipts

Sage ERP Accpac Purchase Orders 6.0

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Enter Additional Costs on Receipts

Overview

You use the Additional Costs tab on the Receipt Entry form to add costs such as handling charges, service charges, and duty. You can expense costs or prorate them to received items.

You can:

Add additional costs charged on the shipment by both primary vendors and secondary vendors, such as for handling charges, service charges, and duty.
Edit additional-cost amounts on previously posted receipts which are not yet fully invoiced.
Assign or edit the terms code and tax group for the additional cost vendor.
Check the number of details and the total amount of additional costs entered for the vendor.
In multicurrency ledgers, edit exchange rate information for vendors who do not use the functional currency.
Specify how to reallocate prorated costs of received items that you return.

Non-inventory items

If you are adding additional costs for non-inventory items, you must choose No Proration. If you choose to prorate by quantity, cost, or weight, the program will display an error message and prevent you from posting the receipt.

To enter additional costs:

Open Purchase Orders > P/O Transactions > Receipt Entry.

Click here for help on Receipt Entry fields.

On the Receipt tab, enter vendor and purchase order information, along with receipt quantities.
Choose the Additional Cost tab to add charges to the shipment from both primary vendors and secondary vendors.
On the Additional Costs tab, use the Finder or the navigation buttons to select an existing additional cost vendor for which to enter or edit an additional cost detail, or click the New button to add a new additional cost vendor.

A new receipt will list the primary vendor only. To add a secondary vendor,

Click the new button beside the Additional Cost Vendors field.

Click the Finder beside the Vendor Number field.

Select the new additional cost vendor. You can also use the New button to add a vendor to the Accounts Payable module.

When you have selected the correct vendor in the vendor number field:
Click in the additional cost detail entry grid and enter or edit the additional cost details.

Either click the Cost/Tax button or press the F9 key to display all the information for a selected detail on a separate form and to edit tax classes or the tax included fields for the detail, . Type the customer number or select it from the Finder.

Choose to prorate each additional cost by quantity, cost, or weight.

For more information on prorating additional costs, see Calculating prorated additional costs.

Click the Vendor Taxes button to change tax information for the vendor.
To delete a detail, select it, and then click Delete. If a message appears asking you to confirm the deletion, click Yes.

Click the Post button to post the receipt.