Periodic Processing � Overview
This topic outlines tasks you might follow as part of your weekly, bi-weekly, or monthly procedures, and tells you how to use Purchase Orders to accomplish these tasks.
Use the Create Batch form (unless you create transactions during posting or day end processing) and Clear History form to complete processing and to clear out obsolete data and records at the end of your accounting periods.
At each period end, you should:
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Create any new purchase orders you wish to process in the period.
Use the Purchase Order Entry form and the Create Purchase Orders From Requisitions, Create Purchase Orders From I/C, and Create Purchase Orders From O/E forms.
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Post other transactions that apply to the period.
Use the Requisition Entry, Purchase Order Entry, Receipt Entry, Invoice Entry, Return Entry, and Credit/Debit Note Entry forms.
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Print the Purchase Order Action and Aged Purchase Orders reports to identify purchase orders that require action.
Use the Purchase Order Action and Aged Purchase Orders forms from the Analytical Reports folder to print the reports.
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Print the G/L Transactions report, then create general ledger transactions (if you do not use the option to create general ledger transactions during posting or Day End Processing). Process the batches in Sage ERP Accpac General Ledger, if you use it, or post them manually to another general ledger.
Choose the G/L Transactions icon from the Processing Reports form to print the report. Choose the Create Batch form from the Periodic Processing folder to create the general ledger transactions.
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Clear the paid transactions, posting journals, and statistics that you no longer need.
Choose the Clear History form from the Periodic Processing folder to clear this information.
Sage Accpac will mark reports as printed no matter which print destination you use when you print posting journals.
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If you use Purchase Orders as a stand-alone program (without Inventory Control), use the Delete Inactive Records form to delete inactive item and account set records from your Purchase orders system.
Choose the Delete Inactive Records icon from the Periodic Processing folder and specify the types and ranges of records you want to clear.