Print Purchase Orders

Sage ERP Accpac Purchase Orders 6.0

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Print Purchase Orders

Overview

You can print purchase orders until they are completed. Once they are completed, you can no longer print them and they will be deleted when you run Day End processing if you do not keep transaction history.
You can print an order immediately after posting it in the Purchase Order Entry form, or use the Purchase Orders form in the P/O Forms folder when you want to print several POs together.

Before you start

Find out which report file to use for printing POs.
If you are e-mailing purchase orders to vendors:
Use the E-mail Messages form in the P/O Setup folder to create the e-mail message that you want to send to vendors.
Set the Delivery Method to E-mail or to Contact's E-mail for each vendor that you want to e-mail. You set the delivery method on the Processing tab of the vendor record in Accounts Payable.

If you are printing forms, check the print destination for forms and reports.

Print Reports to a Printer

Select a Printer for Reports

Print Reports to the Screen

Print Reports as an E-mail Attachment

To print purchase orders:

Open Purchase Orders > P/O Forms > Purchase Orders.

Fill in the fields as follows:

Use Purchase Order. Choose the report format that you want to use for printing purchase orders.

You can accept the default PO report form that appears or click the Browse button to select a different one. (P/O displays the form that you used previously for purchase orders.)

Sage ERP Accpac ships with four standard forms.

POPOR01.RPT — for printing on blank paper.

POPOR02.RPT — for printing on preprinted forms.
POPOR04.RPT — for printing on blank paper.

POPOR05.RPT — for printing on preprinted forms.

The first two reports connect directly to the P/O database and are easier to change if you need to customize your purchase order forms. The second two print POs more quickly but may be less adaptable to your needs.

From Purchase Order Number/To Purchase Order Number. Specify the range of purchase orders that you want to print.

Delivery Method. Choose how you want to send the purchase order to your vendors.
Select Print Destination to print to your usual print destination.

If printing to a printer, you can also print mailing labels for purchase orders, and then mail the POs.

Select Vendor to use the delivery method specified in each vendor record in the Accounts Payable program (such as e-mail).

If you choose Vendor as the delivery method, select the ID for the e-mail message you want to send with purchase orders for vendors that use e-mail as the delivery method.

To view or edit the message for the selected ID, or to add a new e-mail message for purchase orders, click the Zoom button for the Message ID field.

Include Active / Future / Standing / Blanket Orders. Choose the types of purchase orders to print (Active, Future, Blanket, Standing).

Include Purchase Orders Already Printed. Choose whether to print new copies of purchase orders that you printed before.

Include Details Already Printed. Choose whether to include the details that you printed before (if you have now added to the PO) or only details added later.
Use Custom Form. Do not select the Custom Form option unless you are using a customized purchase order form that requires it. (This option is for custom forms that do not use the report selection criteria sent by this print window.)

Click Print.

If you are printing purchase orders on a printer, you can click the Align button to print a sample copy to check that the information prints in the right places on a preprinted PO form.

What business forms come with Purchase Orders?

Purchase Orders ships with sample forms that you may be able to use with your laser or ink-jet printer "as is" or adapt to print on forms that you already use for requisitions,purchase orders,receiving slips,returns, and mailing labels.