Processing Receipts

Sage ERP Accpac Purchase Orders 6.0

Processing Receipts

Use the Receipt Entry form to receive items into inventory.

You can enter receipts with or without purchase order numbers. If you use a purchase order number on a receipt, the purchase order information is displayed.

If you need to edit a receipt you created from a purchase order, you can change the vendor and header information (except for the template and tax group codes), delete item details, and add additional cost details, but you cannot add item details. When editing a posted receipt, you cannot delete any detail lines but you can add additional cost details.

Note: You cannot view or edit costs unless you are assigned the security right to "Show Receipt Costing Information."

Effects on Inventory Control. When you post a receipt in Purchase Orders, item quantities on hand are increased in Inventory Control for the received items.

If you post the receipt with a purchase order number, quantities on purchase order are reduced in Inventory Control, and the purchase order's received quantities and outstanding quantities are updated on the purchase order.

You can process receipts either in Purchase Orders or Inventory Control. However, we recommend that you enter all receipts in Purchase Orders because Purchase Orders' Receipt Entry form allows you to fully track and prorate additional costs, and record more information for each receipt than you can record in Inventory Control.

When you enter receipts with existing purchase order numbers in Purchase Orders, the purchase orders are updated. They are not updated by receipts you enter in Inventory Control.

If you enter or change additional costs on invoices in Purchase Orders, you can also prorate the new costs to the corresponding receipts.

Effects on Accounts Payable. When you enter receipts in Purchase Orders, you can also create and post invoices, credit notes, and debit notes, and transfer the transactions to Sage ERP Accpac Accounts Payable.