Processing Invoices
Use the Invoice Entry form to enter invoices for goods received and additional costs billed, to complete receipts and provide information for invoices that are transferred to Accounts Payable from Purchase Orders. You can also look up posted invoices until you clear them from Purchase Orders.
Valid receipt numbers are required
You can enter invoices only for existing receipts. When you post the invoice, the receipt details are completed for the vendor.
When you select a receipt for an invoice, the information entered with the receipt is displayed. You can make any changes you need to the vendor and header information.
You can add new additional costs and prorate them for the receipts used in the invoice. You can delete item and cost details that were posted on a receipt, and you can change the amounts and quantities (if you have rights to change quantities and costs).
Posting invoices to cleared receipts
If you wish to post an invoice for a secondary vendor on a receipt you have cleared from Purchase Orders, post it as a credit note or debit note, using the Credit/Debit Note Entry form, to ensure that all costs are correctly updated.
Job-related invoices
Job-related invoices update Project and Job Costing quantities and costs only if the invoices differ from the posted receipts (which have already updated the committed and actual quantities and costs for the job).
See also