Post Accounts Payable Invoice Batch
Overview
Purchase Orders lets you post Accounts Payable invoice batches created by Purchase Orders using the Create Batch form.
Note: You can use the Create Batch form to post A/P batches only if you do not automatically post batches when you post invoice transactions or when you run Day End Processing.
Depending on the A/P posting option that you choose in the P/O Options form, you can post A/P batches in the following ways:
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Automatically each time you post an O/E invoice.
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When you run day end processing in Inventory Control or in Purchase Orders (if you do not use Inventory Control).
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Using the Create Batch form in Purchase Orders.
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From the A/P Invoice Batch List or using the Post Batches form in Accounts Payable.
For more details, see:
Post A/P Batches During Posting or Day End Processing/On Request Using Create Batch Icon
You can find out how you currently create G/L transactions by looking at the Create G/L Transactions option on the Integration tab of the G/L Integration form (in the P/O Setup folder).
The Create Batch form also create General Ledger transaction batches:
If you choose the option Create G/L Batch Through Day End Number, the Create Batch form will also produce a batch of general ledger transactions from posted shipments, invoices, and credit notes and optionally post them automatically in the General Ledger module.
You can use this form to produce G/L batches only if you selected On Request Using Create G/L Batch Icon for the Create G/L Transactions option in the G/L Integration form.
Before
you start
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Run Day End Processing to complete processing and update the Purchase Orders and Inventory Control data.
To post a batch of invoices created by Purchase Orders in A/P:
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Open Purchase Orders > P/O Periodic Processing > Create Batch.
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Specify the day-end number through which to create general ledger transactions. (You create the transactions for all outstanding day-end numbers up to and including the number you specify.)
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Select Post A/P Batch to post invoice transactions created by Purchase Orders in the Accounts Payable module. (See the Overview notes.)
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Click Process.
After
using
If you use Sage ERP Accpac General Ledger:
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Post the batches in Sage Accpac General Ledger (unless they are posted automatically).
If you use a different general ledger,
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Import the CSV batch file into your general ledger, and then delete the original CSV file.
Or
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Using the G/L Transactions report, transfer the entries to your general ledger manually, and then delete the CSV batch file.