Print a Purchase Order Immediately After Posting

Sage ERP Accpac Purchase Orders 6.0

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Print a Purchase Order Immediately After Posting

Before you start

Find out which report file to use for printing POs.
If you are e-mailing purchase orders to vendors:
Use the E-mail Messages form in the P/O Setup folder to create the e-mail message that you want to send to vendors.
Set the Delivery Method to E-mail or to Contact's E-mail for each vendor that you want to e-mail. You set the delivery method on the Processing tab of the vendor record in Accounts Payable.

If you are printing forms, check the print destination for forms and reports.

Print Reports to a Printer

Select a Printer for Reports

Print Reports to the Screen

Print Reports as an E-mail Attachment

To print a purchase order immediately after posting it:

Click the Post button while the purchase order is displayed.

When Purchase Orders is finished posting the PO, it displays a form which it lists the purchase order number and asks whether you want to print the order.

Click Yes to print the purchase order . Purchase Orders opens the P/O Purchase Orders form and selects the PO that you just posted.
Complete the information as follows:

Use Purchase Order. Use the default purchase order report form that appears, or click the Browse button to select a different one. (P/O displays the form that you used previously for purchase orders.)

Sage ERP Accpac ships with four standard forms.

POPOR01.RPT — for printing on blank paper.

POPOR02.RPT — for printing on preprinted forms.
POPOR04.RPT — for printing on blank paper.

POPOR05.RPT — for printing on preprinted forms.

The first two reports connect directly to the P/O database and are easier to change if you need to customize your purchase order forms. The second two print POs more quickly but may be less adaptable to your needs.

Delivery Method. Choose how you want to send the purchase order to your vendor.
Select Print Destination to print to your usual print destination.
Select Vendor to use the delivery method specified in each vendor record in the Accounts Payable program (such as e-mail).

If you choose Vendor as the delivery method, select the ID for the e-mail message you want to send with purchase orders for vendors that use e-mail as the delivery method.

To view or edit the message for the selected ID, or to add a new e-mail message for purchase orders, click the Zoom button for the Message ID field.

Include Details Already Printed. Choose whether to include the details that you printed before (if you have now added to the PO) or only details added later.
Use Custom Form. Do not select the Custom Form option unless you are using a customized purchase order form that requires it. (This option is for custom forms that do not use the report selection criteria sent by this print window.)

Click Print.

If you are printing the purchase order on a printer, you can click the Align button to print a sample copy of the PO to check that the information prints in the right places on preprinted forms. If the sample form does not line up correctly, ensure that you have correctly inserted the forms in the printer.

What business forms come with Purchase Orders?

Purchase Orders ships with sample forms that you may be able to use with your laser or ink-jet printer "as is" or adapt to print on forms that you already use for requisitions,purchase orders,receiving slips,returns, and mailing labels.