Delete Inactive Records form -- Overview

Sage ERP Accpac Purchase Orders 6.0

image\field_bt.gifDelete Inactive Records Form (stand-alone program)

If you use Purchase Orders as a stand-alone program (without Inventory Control), you can use the Delete Inactive Records form in the P/O Periodic Processing folder to remove obsolete item and account set records. The form removes records only if they currently have an inactive status and were set to inactive within the range of dates you specify.

Before you begin

  • Print reports.

  • Update records.

  • Assign Inactive status to all records you want to delete.

  • Assign to another account set item records that are currently assigned to the account set you want to delete.

  • Run day-end processing if you have posted, since the last day-end processing, any transactions for items you will be deleting.

To delete inactive records

  1. Choose the Delete Inactive Records icon from the Periodic Processing folder.

  2. Select the types of inactive records to delete.

  3. Enter the range of codes or numbers to delete for each record type you selected, or use the Finder to select the ranges.

  4. Enter a range of dates to indicate when a record must have been made inactive to delete it. Purchase Orders selects records that have a status of Inactive and a corresponding "inactive" date within the range of dates you specify.

  5. Choose Process.

  6. When you have finished deleting records, choose Close.

After using

Print new copies of the reports of the types of records you deleted to update your files with current information. For information about printing reports, see Reporting Purchase Orders data.

See also