G/L Integration Form

Sage ERP Accpac Purchase Orders 6.0

$image\field_bt.gif$ Using the G/L Integration Form

Use this form to choose various options for integrating Purchase Orders with the General Ledger program.

On the Integration tab:

Specify whether to add general ledger transactions to the G/L batch during posting or each time you run Day End Processing, or to create the transactions at a later date.

Note: This choice can have a large impact on the speed of processing transactions in Purchase Orders, especially if you are costing inventory during posting (in which case, you may want to create transactions at a later date).

Choose whether to create a separate G/L batch each time you create the G/L batch (and optionally automatically post the batch) or add new transactions to the existing batch. (This option applies only if you use Sage Accpac General Ledger with Purchase Orders at the same location.)
Choose whether to consolidate the G/L batch when you post, or always enter full transaction details in the batch.
Decide when Sage ERP Accpac ERP generates entries for non-inventory expenses and for expensed additional costs:
Choose whether to generate G/L entries in the Purchase Orders program for expenses from receipts and returns for non-inventory items, or have the G/L entries for expenses created in the Accounts Payable program.
Choose whether to generate G/L entries in the Purchase Orders program for additional cost expenses on receipts, or have the G/L entries for expenses created in the Accounts Payable program. (This is similar to the previous option.)
Specify several General Ledger accounts used by the Purchase Orders program:
The G/L account number of the default inventory expense account, default cost expense account, and non-inventory payables clearing account.
The G/L account that you want to update with expensed additional costs if you create general ledger transactions from Purchase Orders. (See Create G/L Entries for Expensed Additional Costs.)

Look up the last Day End Number for which you have created general ledger batches.

On the Transactions tab:

Select the information to appear in the Entry Description, Detail Description, and Detail Reference and Comment fields in G/L transactions arising from invoices and shipments. (This information appears for transactions in the G/L Transactions report.)

Click the field list button or on of the links shown below for more information on selecting G/L integration options.

Transactions tab

Changing Settings

You can change any of your choices on the G/L Integration page at any time. However, you should be aware that any changes you make will apply only to general ledger transactions created after the change, and will not affect existing general ledger batches.

If you want to change from using the Create Batch form to produce your general ledger transactions to creating them during day-end processing, be sure to run Create Batch to process any outstanding transactions first, to avoid accidentally omitting transactions from your general ledger batches.

Before using the G/L Integration form

Before changing any of the settings or other information in the G/L Integration form, make sure you understand the impact the options have on processing within Purchase Orders.

Note: You cannot change settings on the Integration tab of the G/L Integration form if other Purchase Orders forms are open, or other users are working with the Inventory Control database.

Make sure that no one else is using the Purchase Orders data and that no other Purchase Orders forms are open for the company before you save changes to the G/L Integration form.

A/P integration option is set in the P/O Options form

Purchase Orders also lets you choose when to post Accounts Payable batches arising from invoices posted in Purchase Orders.

To specify when to post A/P batches generated from Purchase Orders Invoices, credit notes and debit notes, use the option Post A/P Batches During Posting or Day End Processing/On Request Using Create Batch Icon.