Create E-mail Messages
Purchase Orders lets you e-mail purchase orders and purchase returns directly to vendors using the forms for printing purchase orders and returns.
To e-mail purchase orders and returns
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Use the Email Messages form in the P/O Setup folder to create the email message that you want to send to vendors.--
Each message is identified with a unique 16-character message ID code. When you select vendor as the Delivery Method on the print purchase orders or returns forms, you can also select the Message ID for the type of form you are sending.
To create e-mail messages:
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Double-click the E-mail Messages icon in the P/O Setup folder.
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Select Purchase Order or Return from the drop-down list in the Message Type field.
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Click the New button.
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In the Message ID field, enter an ID, using up to 16 characters.
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Enter a description in the Description field.
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Enter a subject in the E-mail Subject field. Note that you can use e-mail information codes in this field. They will be replaced by the company or document information when the message is sent.
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Type your message, using company or document information codes to specify PO or return details.
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Click Add or Save when you are satisfied with your message.
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In Accounts Payable, set the Delivery Method to Email or to Contact's Email for each vendor that you want to email. You set the delivery method on the Processing tab of the vendor record in Accounts Payable.---
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Choose Vendor as the Delivery Method on the Print Purchase Orders or Print Returns form when you print purchase orders or returns.
See also