Purchase Orders -- Printing

Sage ERP Accpac Purchase Orders 6.0

Purchase Orders — Printing

You can print copies of purchase orders until they are completed. Once they are completed, you can no longer print them and they will be deleted when you run Day End processing if you do not keep transaction history.

E-mailing purchase orders. The Purchase Orders print program also lets you email purchase orders to vendors.-

If you want to email purchase orders to vendors, you must:-

Use the Email Messages form in the P/O Setup folder to create the email message that you want to send to vendors.--
Set the Delivery Method to Email or to Contact's Email for each vendor that you want to email. You set the delivery method on the Processing tab of the vendor record in Accounts Payable.---
Choose Vendor as the Delivery Method on the Print Purchase Orders form when you print purchase orders.

If you choose Vendor as the Delivery Method, the program will print to the destination specified in the Vendor record (that is, the current print destination, the vendor e-mail, or the contact e-mail).
If you choose Print Destination, the program will print all POs to the currently selected print destination.

When to print

Print each purchase order immediately after posting it in the Purchase Order Entry form, or use the Purchase Orders form to print several purchase orders together when you need copies to send to vendors or for other reasons.

How to print

Choose Purchase Orders in the Forms folder, or choose Yes from the posting message in the Purchase Order Entry Form immediately after posting.

To print purchase orders using the Purchase Orders form

Select the Purchase Orders icon from the Forms folder.
Select the report format you want to use to print purchase orders.

Choose the Browse button to search for the report file to use. You can also select the default file that appears.

If you are e-mailing purchase orders, choose Vendor as the Delivery Method, and specify the e-mail message that you want to use.

Choose the range of purchase orders to print.
Choose the types of purchase orders to print (Active, Future, Blanket, Standing).
Choose whether to print new copies of purchase orders you printed before and whether to include the details you printed before or only details added later.
Select the Custom Form option only if you know that you are using a customized return form that requires it. (This option is for custom forms that do not use the report selection criteria sent by this print window.)
Choose Print.

You can also choose the Align button when printing to a printer. This button lets you print a sample copy of the purchase order to check that preprinted forms are correctly inserted in the printer so that the purchase order information will be printed in the right places.

Choose the following icon for information about using the Finder button:

or Find

For more information on the contents of this report, see Purchase orders — features and Creating formats for printed forms.