Selecting G/L Integration Options
General ledger transactions are created from Purchase Orders transactions at one of the following times:
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Whenever you choose, using the Create Batch Icon in the Purchase Orders Periodic Processing folder.
You choose this option from the G/L Integration form in the Purchase Orders Setup folder.
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When you post transactions.
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Choose to cost inventory items during posting (in the Inventory Control Options form, if you are using the Inventory Control module, or in the P/O Options form if you are not using I/C).
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Do not choose to create G/L transactions using the Create Batch icon in the G/L Integration form. Choose to create G/L transaction during posting. (Note: If the program is set to cost items during Day End Processing, choose During Day End Processing, and then change the setting for costing inventory items.)
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When you run Day End processing.
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Choose to cost inventory items during Day End Processing (in the Inventory Control Options form, if you are using the Inventory Control module, or in the P/O Options form if you are not using I/C).
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Do not choose to create G/L transactions using the Create Batch icon in the G/L Integration form. Choose to create G/L transaction during Day End Processing. (Note: If the program is set to cost items during posting, choose During Posting, and then change the setting for costing inventory items.)
If you installed and activated Sage ERP Accpac General Ledger, Purchase Orders, and Inventory Control for the same database, the general ledger transactions are automatically placed in new general ledger batches (and optionally posted) or added to existing batches either when you post Purchase Orders transactions, or run day-end processing, or use the Create Batch icon at a later time that you choose.
If your general ledger is at another location or in a separate database, Purchase Orders' general ledger transactions are appended to a file you can import into another general ledger, or print, then enter manually into your general ledger.
The G/L Integration options you can select include:
Adding G/L Transactions to Existing Batch
Posting Transactions Automatically to the General Ledger
Create G/L Entries for Expensed Additional Costs
Create G/L Entries for Non-Inventory Expenses from Receipts/Returns
Create General Ledger Transactions
Default Inventory Expense Account
Expensed Additional Cost Payables Clearing Account
Non-Inventory Payables Clearing Account
The Integration tab in the G/L Integration form also displays the day-end number up to which you have created general ledger batches. You can compare this number to the current day end number in the P/O Options form to make sure you have created all outstanding general ledger transactions.
Changing your choices for General Ledger options
You can change your selections for all the general ledger options in the Purchase Orders G/L Integration form at any time. Your new choices are used only in the general ledger transactions that are created after you make the change, and do not affect general ledger batches that already exist.
Using Purchase Orders and General Ledger at the same site
If you use Sage ERP Accpac General Ledger with Purchase Orders, the Purchase Orders general ledger batches are created in General Ledger. To avoid making accidental changes to General Ledger batches created by Purchase Orders, select No Edit for the Edit Imported Entries option in the General Ledger Options form.
See also