Assigning Lot Numbers to P/O Returns and Credit/Debit Notes

Sage ERP Accpac Purchase Orders 6.0

Assigning Lot Numbers to P/O Returns and Debit/Credit Notes

Purchase Orders prompts you to allocate lot numbers when you return lotted items to vendors.

You also use the following procedure when entering a debit note or a credit note for a vendor, except that you start from the Credit/Debit Note Entry form instead of the Return Entry form.

To assign lot numbers to returned lotted items:

  1. Open the Return Entry form, if you haven't already done so.

  2. Process the return as usual.

  3. Enter a value in the Quantity Returned field for the lotted items you want to return, and press either the Enter or Tab key to display the Lot Numbers Allocation form. If the correct number already appears in the Quantity Returned field, and you just want to change a lot number already allocated, click the Zoom button in the Quantity column.

  4. If you selected a Receipt Number in the Return Entry form, only the applicable lot numbers from that receipt are listed in the Lot Numbers Allocation form.

  5. If you did not select a Receipt Number in the Return Entry form, then enter the lot number manually or select it using the Finder.

  1. If you want to return all the lot numbers that appear in the details grid back to the vendor, click Return All and Yes appears in the Returned column for all items in the grid. Note that the Return All button in the Return Entry form returns all items on the entire invoice, while the Return All button on the Lot Numbers Allocation form returns all items for the specific detail line selected previously in the Return Entry form.

  2. To allocate lot numbers automatically, select the Auto-Allocate From checkbox and a field appears for you to enter or select a value. Click the Auto-Alloc button and available lot numbers appear in the grid sequential to the starting value entered.

  3. Allocate lot numbers individually by selecting them from the Finder or by entering the numbers manually.

  4. Click Close to exit the form. If the Remaining value is not zero, there are still lot numbers to assign and you may not be able to exit the form until the remaining count is zero.

After closing the Lot Numbers Allocation form, you can complete and post the transaction.

See also