View Pending Receipts
Overview
Purchase Orders lets you review items that are expected to arrive at particular locations within a given time period (for example, in the next 7 days) and check whether there will be sufficient stock to cover current sales orders.
You can search pending receipts by item number or by vendor, and also view completed purchase orders to see if items were delivered within the expected arrival times.
Pending Receipts Inquiry finds all active purchase orders that are not on hold and that fit your selection criteria. You can limit the inquiry to specific locations.
To view pending receipts:
-
Open Purchase Orders > P/O Statistics and Inquiries > Pending Receipts Inquiry.
-
Choose whether you want to inquire by item or by vendor, and then select the item number or vendor number for which you want to view details.
-
Select a range of locations, or skip the Location fields to display all locations.
-
In the PO Date fields, leave the From and To fields blank to include all purchase orders, or specify a range of PO dates.
-
In the Expected Arrival Date fields, leave the From field blank to include all purchase orders with outstanding items, and enter the end date for the inquiry in the To field.
-
Choose Include Completed Detail Lines to see if items were delivered within the expected arrival times.
-
Choose Show Late POs Only to see incomplete detail lines that are past their expected arrival dates.
-
Click the Go button (
).
The program fills in the detail grid with PO line information that matches the select criteria that you specified:
-
Purchase Order Number
-
Line Number
-
Item Number
-
Item Description
-
Vendor Number
-
Vendor Name
-
Location
-
Quantity Ordered
-
Expected Arrival Date
-
Date Received
-
Days Late
-
To view more information for any PO line item — such as receipt quantities and days late — double-click the PO line on the detail grid, or select the line and click the Details button.
The program displays the following additional information for each receipt associated with the PO line:
-
Receipt Number
-
Contract, Project, Category (if job-related)
-
Quantity Ordered
-
UOM
-
Quantity Received
-
Date Received
-
Expected Arrival Date
-
Days Late