Enter or Edit Additional Costs on Credit and Debit Notes
Overview
You can add new additional costs on credit notes and debit notes, but you must select No Proration as the proration method, so that the cost is expensed to a general ledger account. If you choose to prorate, the program will display an error message and prevent you from posting the credit note or debit note.
If you are creating a credit note from a return, the additional cost details for the primary vendor are displayed from the originating receipt, if any.
If you are creating a credit note or debit note from an invoice, the additional cost details are displayed from the invoice. The additional cost amount appears as zero and you enter the amount to be credited or debited.
You cannot change the additional cost code, proration and reproration methods, or the expense and return general ledger accounts.
To adjust existing additional costs:
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Open Purchase Orders > P/O Transactions > Credit/Debit Note Entry.
Click here for help on Credit/Debit Note Entry fields.
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On the Credit/Debit tab, specify the type of document and select the return or invoice for which you are creating the credit note or debit note.
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In the detail section, enter the return/invoice quantities , along with cost differences quantities.
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Choose the Additional Cost tab to display the additional cost details.
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The additional cost amounts for existing details appear as zero.
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You enter the amount to be credited or debited.
Note: If this is a credit note for a return, the program will display additional cost details for the primary vendor only.
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On the Additional Costs tab:
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Click in the Amount field for the additional cost detail that you want to adjust. The amount will initially be zero.
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Enter the credit or debit amount for the additional cost. You cannot change the proration methods or accounts.
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Tab to the end of the detail line to enter a reference and comment.
To change the detail tax class for an additional cost:
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Select the additional cost on the Additional Cost entry grid.
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Click the Cost/Tax... button or press F9 to open the Detail Costs/Taxes form.
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Change the detail tax class, and then click the Calc. Taxes button to recalculate the tax.
To change the total tax amount for the credit/debit note (including the tax for the additional cost):
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Select the Taxes tab.
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Enter the total tax amount to be credited or debited for each tax authority in the Tax Amount column.
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Click the Total tab to check the additional cost totals and tax totals.
To add new additional costs to debit notes:
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Go to the Additional Costs tab.
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Click in the additional cost detail entry grid, press the Insert key, and click the Additional Cost column header to display the Finder
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Choose the new additional cost from the Finder, and then:
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Tab to the Amount field and enter the amount for the additional charge.
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Choose No Proration for the proration method. If you choose to prorate, the program will display an error message and prevent you from posting the debit note.
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Tab to the Expense Account field and enter or choose the expense account for the additional charge.
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Tab to the Reference and Comments field to provide more information about the cost.
To change the detail tax class for the new additional cost:
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Select the additional cost on the Additional Cost entry grid.
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Click the Cost/Tax... button or press F9 to open the Detail Costs/Taxes form.
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Change the detail tax class, and then click the Calc. Taxes button to recalculate the tax.
To change the total tax amount for the credit/debit note (including the tax for the additional cost):
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Select the Taxes tab.
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Enter the total tax amount to be credited or debited for each tax authority in the Tax Amount column.
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Click the Total tab to check the additional cost totals and tax totals.
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Click the Post button to post the credit/debit note.