Post A/P Batches
Specify when to post A/P batches generated from Purchase Orders invoices, credit notes and debit notes:
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During Posting or Day End Processing
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On Request Using Create Batch Icon
During Posting or Day End Processing
This option lets you post Accounts Payable invoice batches created by Purchase Orders when you post invoices or when you run day end processing in Inventory Control (if you have it) — depending on when you cost transactions in Inventory Control.
You choose when to cost transactions with the Cost Items During option on the Processing tab of the I/C Options form. The Cost Items During option gives you two choices:
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During Posting
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Day End Processing
Note: These choices can have a large impact on the speed of processing transactions in Purchase Orders and on the number of A/P batches that Purchase Orders produces.
If you post A/P batches during transaction posting, Purchase Orders will create and post an A/P batch for each invoice it creates.
If you are processing a large volume of receipts, you should cost inventory during day end processing or use the Create Batch icon to post A/P batches.
On Request Using Create Batch Icon
This option lets you decide when to post Accounts Payable invoice batches created by Purchase Orders. Use the Create Batch form in Purchase Orders and select the option to Post A/P Batches.
If you wish, you can also post the A/P batches created by Purchase Orders using the Post Batch form in the Accounts Payable module.
You can change your selection any time. If you were using the Create Batch form to create the transactions, print a copy of the latest G/L Transactions report, and then create any outstanding transactions before changing your choice for the option.