Features Added in Purchase Orders 5.5
This topic lists the features added to Purchase Orders in version 5.5A, and provides further explanation for some of these features.
Purchase Orders 5.5 included the following enhancements:
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Specify
costs on requisitions.
Purchase Orders 5.5 provides more information to the requisition approval process by letting you add item costs to purchase requisitions.
The program will provide default item costs using the settings specified in the P/O Options form, or you can enter costs directly. Requisition costs can also be passed by default from the requisition to the purchase order.
Requisition costs will not appear if you do not have security rights to view costs; however, requisitions will still be updated with default costs, so that approving managers can open the requisition and view item and total costs.
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Copy
Purchase Orders like the Order Entry feature Copy Orders.
The new Copy Purchase Orders form lets you select an existing PO, or range of purchase orders, on which to base a new order. The details from the existing orders, including item numbers, quantities ordered, pricing, and other information, appear as defaults for the new order.
You can select the details that you want to use for the new PO, and you can change the location, expected arrival date, quantity ordered, units of measure, and cost.
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Optionally
require approvals for requisitions.
Purchase Orders now provides a requisition approval system that lets you choose who can approve requisitions before they can be converted to purchase orders.
Requisition approval is based on the Requisitions Manual Approval security right, which you can assign to users in the Security Group form in Administrative Services.
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If your security group is assigned the security right to approve requisitions, all requisitions that you post are automatically approved, and your User ID appears in the Approver Name field.
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If your security group is not assigned the security right to approve requisitions, all requisitions that you post are automatically put on hold, and the Approval Status field will stay Entered until the requisition is posted by a user with approval rights.
Note: You must also turn on security for the Sage ERP Accpac system database in Sage Accpac ERP?s database setup program to use database security features.
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Choose
whether POs are allowed for non-existing vendors.
You can now use this option to prevent purchase orders from being entered for vendors before they are added to the Accounts Payable program.
If you allow non-existing vendors, you can add transactions in Purchase Orders before adding the vendor in the Accounts Payable program, but you must use the same vendor code when you add the vendor in Accounts Payable, and, in a multicurrency system, you must specify a tax group that matches the vendor's currency.
Finally, you must add the vendor in Accounts Payable before you can post the invoice in A/P.
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Inquire
on items that are expected to arrive within a specified date range.
The Pending Receipts Inquiry form lets you review items that are expected to arrive at particular locations within a given time period (for example, in the next 7 days) and whether there will be sufficient stock to cover sales orders.
Purchase Orders lets you search pending receipts by item number or by vendor, and also lets you view completed purchase orders to see if items were delivered within the expected arrival times.
The inquiry finds active, standing, future, blanket, or all purchase orders that are not on hold and that fit the selection criteria. You can limit the inquiry to specific locations.
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Support
for multiple customers in each contract.
Project and Job Costing now allows you to specify different customers at the project level of a contract.
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Support
for units of measure conversions in job-related transactions.
Project and Job Costing now handles conversions between different units of measure when you enter job-related transactions in Purchase Orders.
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Optionally
update the most recent cost and last cost at receipt time or at invoice
time.
This version of Purchase Orders provides an option that lets you choose to update the most recent cost and last cost when you receive goods or when you post the invoice.
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Version 5.4 of Purchase Orders lets you cost inventory during posting or during day end processing, so you could keep inventory costs up-to-date during the day. If you chose to cost inventory during posting, the program created transactions and audit information at the same time.
In version 5.5, we have enhanced this option to let you cost items during posting, but delay transaction and audit information creation until day end. This way, you can get more information when you need it without sacrificing performance.
Note: If you are using Serialized Inventory or Lot Tracking, you cannot cost items during posting and create transactions during Day End Processing. You must do both at the same time.
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Transfer
assets to the Sage Fixed Assets (FAS) module when receiving items for
internal use.
If you use Sage Fixed Assets system (FAS) to manage the fixed assets in your company, you can now mark goods that you order and received as fixed assets, and choose the FAS template that you want to use for the new asset.
Sage ERP Accpac will transfer the asset information to FAS when you run Create Assets in the Sage FAS Integration module.
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Turn
off warnings that items do not exist.
In prior versions of Purchase Orders running without Inventory Control, the program always warned you if you added items that did not exist in the inventory list. You can now turn off these warnings whether or not you are using Inventory Control.
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Enter
different document dates and posting dates for transactions.
Like other Sage ERP Accpac subledgers, Purchase Orders now provides a Posting Date field on transaction entry forms (in addition to the document date) that lets you specify the date to use for the transaction when it's posted in General Ledger.
The ability to specify posting dates is particularly useful if you need to post a document to a different year or period from the document date.
Note: The posting date determines the year and period to which a document is posted. You no longer specify the Year/Period separately.
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Specify
the source type codes for G/L transactions.
As with other Sage ERP Accpac applications, you can now change the two-letter source type codes used for the different transaction types sent to the General Ledger.
You change source type codes on the G/L Integration form.
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Override
the vendor account set during purchase order entry.
You can now override the vendor account set when entering all purchase order transactions.
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We have spent considerable effort making this Purchase Orders release performance-oriented.
Even though Purchase Orders 5.5 includes several new features, this version provides faster processing and quicker reports.
See also
Features Added in Purchase Orders 5.4A
Features Added in Purchase Orders 5.3A and 5.3B
Adding Optional Fields to Purchase Orders Forms
Integration with Project and Job Costing
Retainage Accounting for Job-Related Receipts and Invoices