Change Posting and Day End Processing Options
Note:
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If you are using the Inventory Control Module, Day End Processing options are set up in the Inventory Control module.
If you are not using Inventory Control, Day End Processing options are set up in the Purchase Orders module.
These options also affect when the Purchase Orders module can post General Ledger and Accounts Payable batches.
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You cannot change day end processing options if any Inventory Control forms are open, or if other users are working with Purchase Orders.
Overview
You change the following settings in the Inventory Control module (or in Purchase Orders if you do not use Inventory Control):
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When Sage ERP Accpac costs inventory — either when posting transactions or when you run Day-End Processing. You select this option in the I/C Options or P/O Options form.
If you have high transaction volumes or if processing speed is an issue, we suggest that you cost inventory during Day End Processing — not each time you post a transaction in Purchase Orders.
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When the Inventory Control module creates sub-ledger and audit information. Again, if speed is a concern, we suggest during Day End Processing. You select this option in the I/C Options form.
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When Inventory Control creates General Ledger transaction batches and whether it should also post them automatically. You select this option in the Inventory Control's G/L Integration form.
You change the following settings in the Purchase Orders module:
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When Purchase Orders creates G/L batches and whether it should also post them automatically. You select this option in Purchase Orders' G/L Integration form.
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Whether Purchase Orders should post A/P batches automatically or using the Create Batch icon. You select this option in the P/O Options form.
Before
you start
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Print the G/L Integration report from the Setup Reports folder so you have a record of your G/L Integration settings before you start.
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If you are changing from updating costs during day end processing to updating costs during posting, you must first run day end to cost all outstanding posted transactions.
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If you are changing from using the Create G/L Batch form to creating general ledger transactions during day-end processing, be sure to run Create G/L Batch to process any outstanding transactions first, to avoid accidentally omitting transactions from your general ledger batches.
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See Day-End Processing to understand how Day End Processing works.
To change batch creation and posting options for A/P transactions created by Purchase Orders:
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Open Purchase Orders > P/O Setup > Options.
Click here for help on all P/O Options.
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Click the Processing tab.
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Change the following option.
Post A/P Batches During Posting or Day End Processing/On Request Using Create Batch Icon
Note: If you choose to post A/P batches when you post P/O transactions, and you cost inventory during transaction posting, Purchase Orders will create and post an A/P batch each time you post an invoice.
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Click the Save button when you are finished.
To change batch creation and posting options for G/L transactions created by Purchase Orders:
If you are now using the Create Batch form to create transactions, print a copy of the latest G/L Transactions report, then create any outstanding transactions before changing your choice for this option.
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Open Purchase Orders > P/O Setup > G/L Integration.
Click here for help on all G/L Integration fields.
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Change the appropriate option.
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Click the Save button when you are finished.
Make sure that no one else is using the Purchase Orders data and that no other Purchase Orders forms are open for the company before you save changes.
To change day end processing options in the Inventory Control module (or in Purchase Orders if you do not use Inventory Control):
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Open Inventory Control > I/C Setup > Options.
(Or open Purchase Orders > P/O Setup > Options if you do not use Inventory Control.)
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Click the Costing tab.
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Change the appropriate option.
Cost items during posting or Day End Processing
Create Subledger Transactions and Audit Info. During (Posting / Day End Processing)
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Click the Save button when you are finished.
Make sure that no one else is using the Inventory Control (or Purchase Orders) data and that no other Inventory Control (or Purchase Orders) forms are open for the company before you save changes.
To change batch creation and posting options for G/L transactions created by Inventory Control:
Inventory Control generates G/L transactions from purchase order receipts and returns.
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Open Inventory Control > I/C Setup > G/L Integration.
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Change the appropriate option.
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Click the Save button when you are finished.
Make sure that no one else is using the Inventory Control data and that no other Inventory Control forms are open for the company before you save changes.
After
changing Day End Procesing and posting options
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Print the P/O Options report from the P/O Setup Reports folder to check that the settings were changed correctly.
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Print the Purchase Orders G/L Integration report from the P/O Setup Reports folder if you changed integration settings.
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Print the I/C Options report from the I/C Setup Reports folder to check that the settings were changed correctly.
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Print the Inventory Control G/L Integration report from the I/C Setup Reports folder if you changed integration settings.