What's New in General Ledger 6.0
General Ledger 6.0 includes the following new features and improvements:
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Changes in Processing to Respect New Fiscal Period Locks
Fiscal periods are now locked separately for each Sage ERP Accpac program in Common Services' Fiscal Calendar. Although this change does not affect the way you enter transactions in General Ledger, you should note the following points:
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The program checks the status of a fiscal period when you enter dates or when you add transactions.
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If a fiscal period is locked for General Ledger, but not for another Sage ERP Accpac program, you may be able to generate transactions for General Ledger in the other program, but not post them in General Ledger.
However, this situation is unlikely if you create and post General Ledger batches for outstanding transactions in other programs before locking General Ledger.
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Revised Account Groups
In Version 6.0, we have modified the standard set of account groups that comes with Sage ERP Accpac program .
To use the sample reports that come with Financial Reporter with your own data, your accounts must be assigned to the same standard account groups.
To use the new "snapshots" that are available in the Sage ERP Accpac Portal, allyour accounts must be assigned to account groups and all account groups must be assigned to group categories.
If you don't want to use general ledger data snapshots, you don't need to remap existing accounts to new account groups.
If you have not used account groups previously, note that the Account Groups form appears only if the Use Account Groups option is selected in the G/L Options form.
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New Group Categories
Group categories organize your accounting information especially for presentation in the Sage ERP Accpac Portal. The new Income Statement and Balance Sheet snapshots retrieve data from group categories that are linked to your general ledger accounts through account groups.
If you plan to use the general ledger snapshots, you must first:
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Ensure that all account groups are assigned to an appropriate category from the new set of group categories. (Assign group categories using the Account Groups setup form.)
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Ensure that all general ledger accounts are assigned to appropriate account groups. (Assign account groups to group categories using the Account Groups setup form.)
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Rollup Accounts for All Editions
Rollup accounts are now available for all editions of Sage ERP Accpac. Previously, rollup accounts were available only for the 500 Edition.
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New FR Sample Statements
Financial Reporter includes a new set of sample statements that use the new account groups.
If you want to use the new sample statements with your own data, you must ensure that your accounts use the new standard account groups. (If you use different account groups, you must customize the report forms so that they use your account groups.)
If you do not want to use the new set of sample financial statements, you can continue to use the statements that shipped with earlier versions.
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New Portal-Related Security Authorizations
Two new authorizations — Balance Sheet Snapshot and Income Statement Snapshot — allow users to view and configure the Balance Sheet snapshot and the Income Statement snapshot in the Sage ERP Accpac Portal.
The new Accpac Inquiry authorization allows users to query General Ledger data using Inquiry in the Sage ERP Accpac Portal. If they also have Export General Ledger Data authorization, they can print or export the results of these queries.
See also
Features Added in General Ledger 5.6