Batch Listing Report — Printing

This report lists the contents of open (unposted) and posted batches. Use it to check batches before you post them.

If you use the Force Listing Of Batches option, you must print every batch before you can post it.

For more information on the contents of this report, see Batch Listing — features.

Before printing

• Select printing destinations and, if necessary, turn on and connect the printer.

• Determine which batches to list and whether to report amounts in functional currency only or in both functional and source currencies.

To print batch listings

1. Click the Print button on the G/L Batch List form (or select Print on the File menu), or choose the Batch Listing icon from the G/L Reports folder.

2. Select the range of batch numbers you want printed. The default range includes all open batches.

3. Select the range of source ledgers. The default range includes all ledgers (" " to "ZZ"). To restrict the report to a particular ledger, enter the same ledger code in the From and To boxes: such as "GL" or "AR". (For an Intercompany Transactions company, you enter either AI or GI.)

4. Enter the range of batch creation dates. (The default range prints all batches from the first day of the fiscal year to the session date.)

5. Choose whether to reprint batches that have already been printed (and have not changed since they were last listed).

6. Choose whether to include transaction optional fields on the report. (This option is not available in an Intercompany Transactions company.)

7. If the batches have references and descriptions that you require on the report, choose References and Descriptions in the Include section.

• If you choose Source and Functional in the Currency section, and then select Letter/A4 as the paper size, references and descriptions will be included automatically in the printed report; you cannot change this option.

• If this is an ICT company, references and descriptions are always included; you cannot change this option.

8. If the batches have comments that you require on the report, choose the Comments option in the Include section.

9. Select the types of batches you want printed:

• Entered — Batches created in the G/L with the Journal Entry form.

• Subledger — Batches from Sage ERP Accpac or ACCPAC Plus subledgers (such as Accounts Receivable or Accounts Payable batches).

• Imported

  — Batches you have transferred to General Ledger using the Import batches form. (These can be batches created by another Sage ERP Accpac General Ledger or by a non-Sage ERP Accpac program. They could also be batches that were exported from your own General Ledger, then imported later on.)

• Generated — Batches created in General Ledger, such as to contain allocation transactions, or revaluation transactions, or closing entries or transactions that were rejected during posting.

• Recurring — Batches of recurring entries created in the G/L Recurring Entry Setup form. (This option is not available in an Intercompany Transactions company.)

10. Select the status of batches you want printed:

• Open — Unposted batches.

• Ready to Post — Completed batches that are ready for posting.

• Posted — Batches which have been posted.

• Provisionally Posted — Batches which have been provisionally posted. (This option is not available in an Intercompany Transactions company.)

11. If you have a multicurrency General Ledger, select either Functional, or Source and Functional in the Currency section.

If you chose Functional, the report prints on Letter-size paper.

If you chose Source and Functional, you will then be able to choose the paper size:

• Legal

• Letter/A4. (Note that references and descriptions will always be printed on this report when you choose Letter/A4 paper size.)

12. When you are satisfied with your selections, click Print.

    Depending on the print option you select in the Print Destinations form (Printer, Preview, File, E-mail), you’ll see a different destination-specific dialog box where you can specify more options.

    If you select the Printer option, G/L will display the Print dialog form where you can confirm your printer selection and change the number of copies you want printed.Choose OK if the settings are correct; otherwise, choose Cancel or Setup.

    If you select the File option, G/L will display the Report dialog box where you can select the file format (disk file, Exchange folder, Lotus Notes database, or Microsoft Mail) and the destination (the name of the file).When you choose OK, G/L will display the Export dialog box where you can finalize your selections.

    If you select the Preview (print to screen) option, G/L will generate and display the report in a Crystal Reports form.You have the option of printing the report or saving it to a file.

    If you select the E-mail option, G/L will display the Send Mail dialog box where you can compose an e-mail message and send the report as an attachment. G/L will automatically assign a report name and attach the report in RTF format to any message you compose and send from this dialog box.

Notes

• If you use the Allow Provisional Posting option, you can list batches that have been posted provisionally. (Batches are not deleted when they are posted provisionally.)

• You cannot print batch listings for deleted or posted batches.

If you need to list a posted batch, set up a source journal that includes all the source codes likely to have been used in the batch, then choose the batch number as the first means of selection when you are preparing to print the journal.

Note that source journals do not include comments or transactions that were consolidated on posting. If you need this additional information, refer to the posting journal.

• Batch listings are optional unless you use the Force Listing Of Batches option in the G/L Options form. Posting journals are required reports that provide the audit trail for batches.

• Once you list a batch, the status of the batch will change to "Printed" on the batch status report.

After using

• Verify contents, correct any errors, reprint the edited batches, then file the listings.

• Post the batches.

See also

General Ledger reports

Batch Listing — features