Transaction Details Optional Fields Report — Printing

This report lists transactions that use optional transaction fields and optional field values that you specify.

For information on the contents of this report, see Transaction Details Optional Fields report - Features.

Before using

• Post batches.

• Decide which accounts and optional fields you want to include on the report, and the range of fiscal periods that you want reported.

• Select printing destinations and, if necessary, turn on and connect the printer.

To print the report

1. Choose the Transaction Details Optional Fields icon from the G/L Reports folder.

2. Select the order in which you want the report listed.

   You can print the report in order by account number, by a particular segment (such as department or region), or by account groups.

   If printing one particular department or region, you should order the report by the department or region segment.

3. Select the range of accounts you want printed, whether you print by account number, account segment, account group, by account optional fields, or by sort code range for account groups.

4. If you have a multicurrency ledger, specify the report currency.

   You can print amounts in both source and functional currency, in functional currency only, or in reporting currency. (Reporting currency is an option that is available only if you selected the euro as your functional currency and also specified a reporting currency. Choose Reporting if you want amounts printed in that reporting currency.)

5. Select the year and range of fiscal periods for the report.

If you are printing period 12 details, indicate whether to include adjustment and closing entries (if you have created the next year).

6. If the report is ordered by account number or segment, you can select a range of account groups.

7. Restrict the report further, if you wish, by selecting ranges of segment codes.

8. Specify up to three optional fields and the range of optional field codes for which you wish to include transactions in the report.

Only posted transactions that use the specified optional transaction fields and values will appear on the report.

9. Click Print.

   Depending on the print option you select in the Print Destinations form (Printer, Preview, File, E-mail), you’ll see a different destination-specific dialog box where you can specify more options.

   If you select the Printer option, G/L will display the Print dialog form where you can confirm your printer selection and change the number of copies you want printed.Choose OK if the settings are correct; otherwise, choose Cancel or Setup.

   If you select the File option, G/L will display the Report dialog box where you can select the file format (disk file, Exchange folder, Lotus Notes database, or Microsoft Mail) and the destination (the name of the file).When you choose OK, G/L will display the Export dialog box where you can finalize your selections.

   If you select the Preview (print to screen) option, G/L will generate and display the report in a Crystal Reports form. You have the option of printing the report or saving it to a file.

   If you select the E-mail option, G/L will display the Send Mail dialog box where you can compose an e-mail message and send the report as an attachment. G/L will automatically assign a report name and attach the report in RTF format to any message you compose and send from this dialog box.

See also

 

General Ledger reports

Transaction Details Optional Fields report - Features