Before Setting Up General Ledger
Before you set up your general ledger, you must:
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Decide which ledger options you need (see Designing Your General Ledger).
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Design your account number format. One of the first things you do in the new ledger is set the size of your account numbers and how the numbers are segmented.
Most General Ledger options are selected on the G/L Options form. However, a few system-wide options are defined in the Common Services part of the System Manager:
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Common Services options let you select multicurrency accounting, the number of fiscal periods in your business year, and the start and end dates of accounting periods.
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If you use Sage ERP Accpac Transaction Analysis and Optional Field Creator, you must set up in Common Services all the optional fields that you will use in General Ledger and in subledgers. You use the Optional Fields form in Common Services to set up system-wide fields.
For more information on Common Services, choose help when at the company desktop, or refer to the System Manager Help.
The following table describes where ledger and account options are selected.
|
Ledger options specified in Common Services |
Account and ledger options specified in G/L Options |
Posting options |
Account segment options specified in G/L Options |
|
Number of fiscal periods |
Multicurrency option |
Lock budget sets |
Default structure code |
|
Multicurrency option |
Default rate type |
Allow posting to previous years |
Account segment |
|
Functional currency |
Use account groups |
Allow provisional posting |
Segment delimiter |
|
Default rate type |
Maintain Quantities |
Force listing of batches |
Segment description table |
|
|
Decimal places in quantities |
Years of fiscal sets |
Segment number |
|
|
Default closing (retained earnings) account |
Years of transaction detail |
Segment name |
|
|
Reporting rounding account (euro functional currency only) |
Edit imported entries |
Length |
|
|
G/L Security and the resulting default access to accounts |
Default source code |
Use in closing (Yes/No) |
Each account number can contain up to 45 characters, including segment delimiter (separator) characters.
Individual account numbers can contain from one to ten segments, and you can vary the number and order of segments used in account numbers in the same general ledger (by using different account structures).
See also