Posting Journals Report — Printing
This is an audit trail report of all uncleared details that have been posted on the Post Batches form.
For more information about the contents of this report, see Posting journal — features.
Before using
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Post batches.
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Decide whether to reprint posting journals you have printed before.
Note: if the posting journal has been printed and the Reprint Previously Printed Journals option was not selected, the corresponding Posting Journal Errors report will be blank, even if there were errors. You must select the Reprint Previously Printed Journals option if you are planning to print a copy of the errors report after printing the Posting Journals report.
If you are only printing an errors report (possibly prior to printing the posting journal itself), choosing this option is not necessary, that is, the Posting Journal Errors Report will not be blank (assuming there were errors).
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Decide whether to list transactions by account number or posting sequence number. (This doesn't apply if you are printing errors only.)
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Select printing destinations and, if necessary, turn on and connect the printer.
To print the report
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Select the Posting Journal icon from the G/L Reports folder.
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Select the
report you want to print.You can print the Posting Journal or the Provisional Posting Journal, or you can print the errors from either report. (A posting error report is always printed after the journal if transactions couldn't be posted.)
Note that the Provisional Posting Journal and Provisional Posting Journal Errors reports are not available if this is an Intercompany Transactions company.
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Specify whether you want to order the report by posting sequence or account number.
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Specify the range of posting sequences you want to print.
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Select Reprint Previously Printed Journals to print journals that have already been printed to a printer or file or if you will be printing the Posting Journal Errors report. If you do not select the option, these reports will be blank.
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Select Include Trans. Optional Fields to print optional fields posted with transaction details. (This option is not available for an Intercompany Transactions company.)
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If this is an Intercompany Transactions database, ICT Expansion will be available. If this is not an ICT company, go to step 8. If it is an ICT company, choose one of the following:
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This option prints only the original posted transactions, not transactions generated in the remote companies.
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This option prints all the posted G/I batches first, with no information about entries generated in remote companies, and then, in a separate report, prints all the generated transactions for the given range of posting sequences.
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This option prints transactions that were generated in remote companies after each entry was posted. It first prints the whole original entry, and then prints the transactions that each entry generated in remote companies. (This option appears when you’ve chosen Posting Sequence as the Sort By option.)
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This option prints transactions that were generated in the remote companies after each detail was posted. It first prints the original detail, and then prints the transactions that each detail generated in remote companies. (This option appears when you’ve chosen Posting Sequence as the Sort By option.)
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Select a
Currency option.-
If you have a multicurrency ledger, you can choose to print functional-currency data only or both source- and functional-currency data
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If your functional currency is the euro, an additional option appears: Reporting. This selection lets you print reporting-currency data only if the euro is your functional currency and you specified a different reporting currency. When you select the Reporting option, the report will print debit and credit amounts in the reporting currency, obtained from the reporting fiscal set.
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When you select Source and Functional as the option, you can then choose either Legal or Letter/A4 paper size.
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Click
Print.Depending on the print option you select in the Print Destinations form (Printer, Preview, File, E-mail), you’ll see a different destination-specific dialog box where you can specify more options.
If you select the Printer option, G/L will display the Print dialog form where you can confirm your printer selection and change the number of copies you want printed. Choose OK if the settings are correct; otherwise, choose Cancel or Setup.
If you select the File option, G/L will display the Report dialog box where you can select the file format (disk file, Exchange folder, Lotus Notes database, or Microsoft Mail) and the destination (the name of the file). When you choose OK, G/L will display the Export dialog box where you can finalize your selections.
If you select the Preview (print to screen) option, G/L will generate and display the report in a Crystal Reports form. You have the option of printing the report or saving it to a file.
If you select the E-mail option, G/L will display the Send Mail dialog box where you can compose an e-mail message and send the report as an attachment. G/L will automatically assign a report name and attach the report in RTF format to any message you compose and send from this dialog box.
Notes
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You can reprint journals as often as you wish, until you clear the file.
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In multicurrency ledgers, you can print both source-currency and functional-currency information on the journal (on letter, ledger, or A4 paper).
After using
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Check that you have a good copy of the report, then file it with other audit trail reports.
See also