Post Batches

This form lets you:

• Post batches of transactions to General Ledger. (Note that you cannot post to accounts that have the Post To Account field in the G/L Accounts form set to Prohibited.)

• Post batches of intercompany transactions to the respective originating company and destination company General Ledgers (if you use Sage ERP Accpac Intercompany Transactions).

• Provisionally (temporarily) post transactions to General Ledger so you can test their effects on your ledger before posting them permanently.

The posting process consolidates details for accounts using the Post To Account In Consolidated option (selected on the Detail tab of the G/L Chart of Accounts form).

Status of posted batches

Posting changes the status of posted batches to "Posted" on the Batch Status report.

Batch errors

If you use the Force Listing Of Batches option, all batches to be posted must be error-free, and you must have printed listings for them before trying to post them.

If you do not use the option and post a batch that contains errors, the correct entries will be posted, and entries containing errors will be placed in a new batch, which uses the next available batch number.

Note: General Ledger cannot detect some errors until you post the batch, and these errors will not be reported on the batch listing.

Posting sequence and entry

• A unique posting sequence number is assigned to each posting run. The number is printed on the posting journal and appears on the G/L Batch List form, allowing you to specify which journals to print, as well as to track data.

• A unique posting entry number (consisting of the posting sequence number and the entry number), indicating the order of posting, is assigned to each entry that is posted.

Previous-year posting

When amounts are posted to revenue and expense accounts for a previous year, this form also creates the closing entries for those accounts, and adjusts the retained earnings account for the year. Closing transactions are listed on the posting journal.

Provisional posting

• Provisional posting copies Actual fiscal set amounts to a Provisional fiscal set, and updates the Provisional fiscal set so you can see the combined effect.

• Batches are not deleted when you post them provisionally, and you can make changes to them, if necessary, before permanently posting them. On the Batch Status report, they are marked as provisionally posted, and the date and the posting sequence number are included.

• You can include provisional transactions on the Batch Status and Trial Balance reports.

• Provisional Posting is not available in an ICT company.

Reversing Entries

• Before you can post reversing entries that span two fiscal years, you must first create a new year using the Create New Year form. If you do not create a new year first, posting will create an error batch for the reversing entries, which you can post later.

• Provisional posting does not post reversing entries across a fiscal year boundary — only within a fiscal year.

For the steps to post transaction batches, click here.

If you use Sage ERP Accpac Intercompany Transactions