Add a New Account

Add a New Account

Before you start

To add a new account to the General Ledger:

1. Open General Ledger > G/L Accounts > Accounts.

2. Click New, type the new Account number, then press Tab.

You can type account numbers with or without the delimiter character used to separate account number segments.

3. Enter the Account Description.

4. Fill in the fields on the Detail tab, as described in the next steps.

5. If you have more than one segment in your account numbers, use the Finder in the Structure Code field to choose the account structure that matches the segments in the account you are adding.

6. Choose the Normal Balance (Credit or Debit) for this account.

7. Choose the Account Type (Income Statement, Balance Sheet, Retained Earnings) for this account.

8. If you use account groups, use the Finder to select the Account Group for this account.

9. In the Post to Account field, choose Detail, Consolidated, or Prohibited. (You cannot post to a prohibited account.)

10. Choose from the following account options:

1. If you plan to use optional transaction fields with transactions you post for this account, specify the optional fields and their default values on the Trans. Optional Fields tab.

2. If you use Auto Allocation, select that option, then fill out the required information on the Allocation tab. (This tab appears only when you select the Auto Allocation option.) If you want to allocate balances according to account quantities, you must also choose the Maintain Quantities option for all accounts associated with the account allocation, and ensure that they all use the same unit of measure.

3. If the account is a control account, select the Control Account option, then specify, on the Subledger tab, the subledgers that use the account . (The Subledger tab appears only when you select the Control Account option.)

4. If the account is a multicurrency account, select the Multicurrency option. The Currency tab appears. Specify the currencies which can be posted to the account, and specify whether the account is subject to revaluation.

5. Select the Rollup option if you want to designate an account as a rollup account. You can then add member accounts using the Rollup tab.

11. When you have added data to the appropriate fields on all the tabs, click Add, or click Save.

After adding an account

Related topics