Batch Status Report -- Printing

Sage ERP Accpac General Ledger 6.0

Batch Status Report — Printing

This report shows all activity that has taken place in all currently unposted batches, and in batches that were posted or deleted since the last time the report data was cleared.

For more information on the contents of this report, see Batch Status report — features.

Before printing

Select printing destinations and, if necessary, turn on and connect the printer.
Decide on the range of batch numbers, source ledger codes, creation dates, and the batch types and statuses to report.

To print the batch status report

Choose File, Print from the G/L Batch List form, or select the Batch Status icon from the G/L Reports folder.
Select the range of batch numbers for which you want information. The default range includes all open batches.
Select the range of source ledgers. The default range includes all ledgers (" " to "ZZ"). To restrict the report to a particular ledger, enter the same ledger code in the From and To boxes: such as "GL" or "AR". (For an Intercompany Transactions company, you enter either AI or GI.)
Enter the range of batch creation dates. (The default range prints all batches from the first day of the fiscal year to the session date.)
Choose whether you want to clear information for deleted and posted batches in the selected range after printing the report.
Select the types of batches for which you want information:
Entered— Batches created in the G/L with the Journal Entry form.
Subledger — Batches that were created in Sage ERP Accpac or ACCPAC Plus for DOS subledgers.
Imported — Batches you have transferred to General Ledger using Import batches. (These can be batches created by another Sage ERP Accpac General Ledger or by a non-Sage Accpac program. They could also be recurring batches created in your own General Ledger, then exported for later use.)
Generated — Batches created in General Ledger, such as to contain allocation transactions, or revaluation transactions, or closing entries or transactions that were rejected during posting.
Recurring — Batches of recurring entries created in the G/L Recurring Entry Setup form. (This option is not available in an Intercompany Transactions company.)

Select the status of batches you want printed:
Open — Unlisted batches, or edited batches that have not been relisted.
Deleted — Batches which were deleted.
Ready To Post — Completed batches that are ready for posting.
Posted — Batches which have been posted.
Post In Progress — Batches which are being posted now from another workstation, or batches for which posting failed and has to be restarted.
Provisionally Posted — Batches which have been provisionally posted. (This option is not available in an Intercompany Transactions company.)
Provisional Post In Progress — Batches which are being provisionally posted now from another workstation, or batches for which provisional posting failed and has to be restarted. (This option is not available in an Intercompany Transactions company.)

To begin printing, click Print.

Depending on the print option you select in the Print Destinations form (Printer, Preview, File, E-mail), you’ll see a different destination-specific dialog box where you can specify more options.

If you select the Printer option, G/L will display the Print dialog form where you can confirm your printer selection and change the number of copies you want printed. Choose OK if the settings are correct; otherwise, choose Cancel or Setup.

If you select the File option, G/L will display the Report dialog box where you can select the file format (disk file, Exchange folder, Lotus Notes database, or Microsoft Mail) and the destination (the name of the file). When you choose OK, G/L will display the Export dialog box where you can finalize your selections.

If you select the Preview (print to screen) option, G/L will generate and display the report in a Crystal Reports form. You have the option of printing the report or saving it to a file.

If you select the E-mail option, G/L will display the Send Mail dialog box where you can compose an e-mail message and send the report as an attachment. G/L will automatically assign a report name and attach the report in RTF format to any message you compose and send from this dialog box.

After using

File the report.