G/L Security Access

Sage ERP Accpac uses security groups to restrict user access to General Ledger data and functions, such as journal posting.

In Administrative Services, you define security first on a user group basis, then on an individual basis. At the group level, determine which General Ledger tasks each group can perform, and then assign the authorizations that allow members of the group to perform those tasks. You assign each user to a security group that has the authorization they need.

You can assign the following General Ledger authorizations to users:

• Common Inquiry — If a group has access only to Common Inquiry, users who belong to that group will not be able to update G/L accounts, Setup forms, Setup reports, or the Account Mapping form.

If a group has access to any General Ledger function, users who belong to that group will automatically have access to Common Inquiry, too.

• Account Maintenance — allows you to update General Ledger account information entered in the Accounts form and gives access to the Account Mapping function. You can view and print from the Setup functions.

• Setup Maintenance — allows you to update G/L Options, Segment Codes, Source Codes, Source Journal Profiles, Revaluation Codes, Account Structures, and Optional Fields. If you do not have access to the Setup tasks, you can view and print the information, but cannot edit it.

• Transaction Maintenance — gives you access to the Consolidate Posted Transactions function. You can view and print Accounts and Transaction History and print the G/L Transactions Listing and the Posting Journal. You can view and print from the Setup functions, and clear printed posting journals in Clear History.

• Transaction Inquiry — allows you to view Transaction History and print G/L Transactions Listings and Posting Journals. You can view and print from the Setup functions.

• History/Budget Maintenance — gives you complete access to Account History Inquiry, Budget Maintenance, Source Currency Inquiry, Fiscal Set Comparison, and Trial Balance. You can view and print the Chart of Accounts and the Setup functions.

• History/Budget Inquiry — allows you to view the Chart of Accounts, Account History Inquiry, and Budget Maintenance; it gives access to Source Currency Inquiry and Fiscal Set Comparison; it allows you to print the Chart of Accounts and Trial Balance. You can view and print from the Setup functions.

• Journal Posting — gives you access to Post Batches and inquiries associated with posted transactions. Journal Entry rights are not automatically given when Journal Posting is assigned.

Note: You must set the batch status to Ready to Post before posting a batch. A separate right, Set Batch Ready to Post, is required.

• Journal Entry — gives complete access to Journal Entry, Recurring Entries (setup), Create Allocation Batch, Create Revaluation Batch, Create Recurring Entries Batch, Retrieve G/L Batch, Batch List (New and Delete), Batch Listing, and Batch Status. You can view and print from the Setup functions.

• Journal Entry Inquiry — allows viewing of the Batch List, of entries in the Journal Entry function, and in Recurring Entries and allows printing of Batch Status and Batch Listings. You can view and print from the Setup functions.

• Transaction Optional Fields — lets you add or delete optional fields for Journal Entry, recurring Entries, Create Allocation Batch, Create Revaluation Batch, and Create Recurring Entries Batch.

• Period End Maintenance — gives access to the Period End Maintenance function. You can view and print from the Setup functions.

• Create New Year — gives access to the Create New Year function. You can view and print from the Setup functions.

• Import General Ledger Data — gives access to the Import command on the File menu on General Ledger forms.

• Export General Ledger Data — gives access to the Export command on the File menu on General Ledger forms.

• Financial Reporter — gives access to the Financial Reporter for customizing and printing Sage ERP Accpac financial reports.

• G/L Security Maintenance — allows users to assign accounts to other users.

• Transaction Optional Fields — lets you add or delete optional fields for Journal Entry, Recurring Entries, Create Allocation Batch, Create Revaluation Batch, and Create Recurring Entries Batch.

• Set Batch Ready to Post — allows users to set batches ready to post.

• Balance Sheet Snapshot — allows users to view the Balance Sheet snapshot in the Sage ERP Accpac portal.

• Income Statement Snapshot — allows users to view the Income Statement snapshot in the Sage ERP Accpac portal.

• Accpac Inquiry — allows users to query General Ledger data using Inquiry in the Sage ERP Accpac portal. If they also have Export General Ledger Data authorization, they can print or export to a file the results of these queries.

• Dashboard — allows access to the Executive Dashboard from the Accpac Dashboard page. The Accpac Dashboard page is on the Accpac Dashboard Center, at http://AccpacDashboard/. If you access to G/L Dashboard, you will be able to access dashboard pages (if any) based on data stored in General Ledger.

See also

GL Account Security