Posting Journals — Features
The Posting Journal is the record of every entry that is posted to General Ledger accounts. It is an essential part of the audit trail, linking the batch listings to the G/L Transactions listing. You can post provisional transactions if you use the Allow Provisional Posting option on the G/L Options form.
For instructions on printing the report, see Posting journal — printing.
Print the journal in account number order or in posting sequence order. (All batches posted at one time are assigned the same posting sequence number.) You can also select the range of posting sequences to print.
Once you have printed the journal to a printer or file, you can clear the data for the posting sequences printed, but you do not have to clear the journal between posting sequences. You can keep adding to it with each posting until you are ready to change the fiscal year, when you must clear the entire journal.
The Create New Year form also produces a posting journal that shows the entries generated to close revenue and expense accounts.
Information printed on the report
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The range of posting sequences in the report.
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The sorting order (either by posting sequence or account number).
The report lists the following information for each detail:
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The batch number and entry number. Like the posting entry number, these numbers remain with the posted transactions unless you consolidate. The numbers let you track transaction details back to the original batch listings.
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All details and comments that appeared on the batch listing and were successfully posted in this sequence.
The journal includes the original details which are consolidated on posting. The consolidated entries are listed in the summary at the end of the report.
Comments appear on this journal, but not on the G/L Transactions Listing or on source journals.
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Optional transaction fields posted with journal entry details, if you chose to print them.
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The number of posting entries in this posting sequence.
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In multicurrency ledgers, you can print both source-currency and functional-currency information on letter, legal, or A4 paper.
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The Posting Journal Errors Report lists all entries containing errors, together with the number of the new batch into which they were placed. These entries must be corrected, then posted again.
Note: if the posting journal has been printed and the Reprint Previously Printed Journals option was not selected, the corresponding Posting Journal Errors report will not print.
See also