Batch Listing — Features

This report lists posted and unposted batches of general ledger transactions.

For instructions on printing the report, see Batch Listing — printing.

To enforce a strict audit trail, turn on the Force Listing Of Batches option on the G/L Options form. This option prevents you from posting batches that are unlisted.

Information printed on the report

The following information is printed at the top of the report:

• The range of batch numbers, source ledgers, and batch creation dates for the batches that you want printed.

• Whether it includes batches that have already been listed.

• The batch type.

  Batch types include:

  • Entered. Batches created in the G/L with the Journal Entry form.

  • Subledger. Batches that were created in Sage ERP Accpac or in ACCPAC Plus for DOS subledgers.

  • Imported. Batches you have transferred to General Ledger using Import batches. (These can be batches created by another Sage ERP Accpac General Ledger or by a non-Sage ERP Accpac program. They could also be recurring batches created in your own General Ledger, then exported for later use.)

  • Generated. Batches created in General Ledger, such as to contain reallocation transactions, or revaluation transactions, or closing entries or transactions that were rejected during posting.

  • Recurring. Batches of recurring entries created in the G/L Recurring Entry Setup form. (This option is not available in an Intercompany Transactions company.)

• The status of the batches you chose to print.

  Batch statuses can be:

  • Open. Unlisted batches, or edited batches that have not been relisted.

  • Provisionally Posted. Batches which have been provisionally posted. (This option is not available in an Intercompany Transactions company.)

  • Ready to Post. Completed batches that are ready for posting.

  • Posted. Batches that you have posted to G/L accounts.

• Displays the account description.

The body of the report lists batches sequentially.

For each batch, the report lists the batch number, the batch description, the creation date, the status, the batch type, all entries in the batch, and the batch total.

• The batch description indicates whether the batch was retrieved from ACCPAC Plus for DOS.

• The first two characters of the source code identify the source ledger (for example, IC for Inventory Control). The last two characters identify the transaction type (for example, RC for receipt)

• Any comment lines you entered with an entry detail are listed immediately after the detail. These comments appear on the posting journal, but are not stored with posted transactions (in other words, they do not appear in a source journal or on the G/L Listing).

• Batch totals are listed after all the batch entries.

• The report also lists the number of entries in each batch and the number of batches in the report.

• If you have a multicurrency ledger, you can print amounts in both functional currency and source currency (on letter size, legal size, or A4 paper). If you print source-currency information, the report also contains rate information for each multicurrency entry, including the rate type, the date the rate was entered, and the rate itself.

• The Account Description is included on the report.

Optional fields that were posted with details are printed for each entry, if you chose to include optional transaction fields on the report.

The report also identifies entries within posted batches that were not posted successfully.

See also

General Ledger reports

Printing the Batch Listing report