Trial Balance Report � Features
The trial balance report prints the balance for each account in the range of accounts, segments, account groups, account-sorted groups, or optional fields in the general ledger as of the fiscal period you specify.
There are up to seven different trial balance report formats you can print.
The last four report formats in the previous list are available only if the Allow Provisional Posting checkbox is selected on the Posting tab in the G/L Options form. As well, the Quantity Report format is only available if the Maintain Quantities checkbox is selected on the Account tab.
All reports can be printed with Balances as of Year/Period or Net Changes except worksheet formats.
For instructions on printing the report, see Trial Balance report � printing.
The worksheet is particularly useful at month end and year end. The worksheet format is a double spaced listing of General Ledger accounts, including columns for you to make the adjusting entries. The report format is a single-spaced listing of the accounts and their balances.
You can also print a shorter version of the report or worksheet that omits accounts with no activity.
Information printed on the report
-
The fiscal period and range of accounts, segments, account groups, or account sorted groups you chose to print.
-
The ordering of the report (either by account number, segment, account group, or account sorted groups).
-
Debit and credit account balances in separate columns.
-
Additional columns on the worksheet for manual adjustments when you are preparing financial statements.
-
The total debits and credits for all accounts listed on the report, and the amount by which the report is out of balance (if you printed a range of accounts).
-
The amounts and quantities (if applicable) of a rollup account and all of its rollup member accounts (at any level), rolled up into a single amount or quantity. (Rollup member account amounts are included only once in the rolled up amounts.)
-
The net balance of all revenue and expense accounts included on the report [stated as Net Income (Loss) For Accounts Listed]. If you include all revenue and expense accounts, the figure will be the net income to date.
See also