Optional Fields (indicator)
The Optional Fields check box on the Journal Detail form and the Optional Fields column on the detail entry grid (on the Journal Entry form) indicate whether any optional fields are assigned to a selected journal entry detail.
If you assigned optional transaction fields to the account used in a journal entry detail, the program selects the check box.
You can view or change the optional fields assigned to a selected detail on the Optional Fields detail form.
To open the Optional Fields detail form, either:
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Click the zoom button (
)
beside the Optional Fields check box on the Journal Detail form.
Or
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Select the detail line on the detail entry grid, then press Shift+F9.
You can then edit or delete the optional fields in the Optional Fields detail form that appears. If you delete all the optional fields for a detail, the program unchecks the Optional Fields check box (or field) for the detail. You can add any transaction optional fields that are assigned to the account.
Optional Fields should be set to Yes for the transaction detail to be saved or inserted. To set this to Yes, double-click on the Value. You can specify a value or leave it blank, depending on how you set up the optional field in Common Services. Also note that if you have optional fields set up as Required for an account in the transaction detail (you set this up in the Accounts/Trans. Optional Fields), the system won't let you proceed if this optional field is missing in the transaction detail. Make sure the optional field exists and that it is set to Yes if you want the transaction detail saved.