Invoice Entry Field List

Selecting a detail on the grid, then clicking the Item/Tax button displays the detail in the Detail Items/Taxes form. (Click here for a full list of the fields on this form.)

Retainage Tax Amount

Retainage Tax Base

Tax Amount

Tax Authority and Tax Description (display only)

Tax Base (display only)

Tax Excluded (display only)

Tax Group (display only)

Tax Included (display only unless allowed by authority)

Tax Reporting Currency

Tax Reporting Total

Total Retainage Tax

Total Tax

Vendor Tax Class and Tax Class Description

Amount Due (multiple payment schedule)

As of Date (multiple payment schedule)

Number of Payments (display only for multiple payment schedule)

Payment Number (multiple payment schedule)

Terms Code

The Retainage tab lets you specify:

The exchange rate that you want to use if this is a multicurrency invoice. You can
Use the original document exchange rate (entered for the PO or changed for the receipt)
Use the current exchange rate

The retainage terms (defined in the Accounts Payable program). You can override the general terms with a percentage and retention period on each detail line.

This tab will appear only if the invoice is job-related and you use retainage accounting.

Additional Cost (code) and Description

Amount

Billing Type, Billing Rate, and A/R Item Number (if job-related)

Calculate Labor (if job-related)

Calculate Overhead (if job-related)

Comment

Contract, Project, Category and Resource (if job-related)

Expense Account

Line Number

Net of Tax (display only)

Optional Fields (in Additional Cost details)

Proration Method

Receipt Number (display only)

Reference

Return Account

Return Proration

Tax Included (display only in the cost entry grid)

Tax Included (Yes or No on the zoomed cost entry form)

(Total) Allocated Tax (display only)

Selecting a detail on the grid, then clicking the Cost/Tax button displays the detail in the Detail Costs/Taxes form, with additional fields.

Billing Type, Billing Rate, and AR Item Number (if job-related)

Contract, Project, Category, and Item Number/Resource (if job-related)

Item Number

Item Description

Amount

Amount (additional cost detail total)

Amount (prorated for each receipt)

Billing Rate

Proration Method (display only)

Receipt Number

Retainage Percentage, Amount, and Period

Use the Distribute Cost button to allocate a new additional cost to multiple receipts.

Select the additional cost detail on the Additional Costs tab, then click the Distribute Cost button to open the Allocate Cost form.

Purchase Orders automatically allocates the additional cost amount according to the proration method you selected on the Additional Costs tab. However, you can enter different amounts for each receipt manually.

The Optional Fields tab contains optional fields added by your company that apply to the transaction as a whole. Optional fields on detail lines apply to the individual transaction detail.

This tab will appear only if you have Sage ERP Accpac's Transaction Analysis and Optional Field Creator.

Derive Rate button

Invoice Exchange Rate

Invoice Rate Date

Invoice Rate Type

Receipt Exchange Rate

Included Tax (display only)

Invoice Detail Subtotal (display only)