Purchase Orders Processing Overview
This topic contains an overview of how posting, day-end processing, and audit trails relate to transaction processing in Purchase Orders.
Purchase Orders lets you enter requisitions, purchase orders, receipts, invoices, returns, credit notes, and debit notes. Using Sage ERP Accpac Purchase Orders, your purchase-order processing cycle can include:
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Posting requisitions.
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Creating and posting purchase orders from requisitions or without using requisitions.
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Posting receipts to purchase orders or without referencing particular purchase orders.
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Posting returns to receipts or without referencing receipts.
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Posting invoices to receipts or without receipts (for additional costs).
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Posting credit notes to invoices or returns or without referencing invoices or returns.
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Posting debit notes to invoices or without invoices.
Purchase Orders uses online transaction processing rather than batch processing. This means that you post each transaction individually after you enter it.
Posting updates quantities. When you post transactions, Purchase Orders immediately updates item quantities in Inventory Control so you always know your inventory levels. Depending on when you cost inventory, item costs and other accounting and statistical information may be updated by posting or by Day End Processing.
Day End updates everything else. You run Day End Processing to create batches of Accounts Payable summary invoices, credit notes, and debit notes. If you cost inventory during Day End Processing, it will also update purchasing history, statistics, and audit information.
Day End Processing/posting also creates batches of general ledger transactions and the Purchase Orders posting journals.
If necessary, you can run Day End Processing several times a day to keep this information more current.
See also