Entering Returns for Existing Receipts
When you return items from an existing receipt, Purchase Orders displays information from the original receipt in the Return Entry form. You can edit all the information on the Return tab except for the purchase order number (if any), vendor number, and template code.
You enter the returned quantity for each item in the detail entry grid on the Return tab. You can either delete the details that you are not returning, or leave the returned quantity at zero.
If you are returning all items from a receipt, you can use the Return All button to enter the full quantity received on each detail line. If necessary, you can change all of the returned quantities inserted by the Return All button.
Detail information you can edit. On each detail line, you can enter a return cost (the total cost of the returned items) and edit the item description, location (if you use Inventory Control), unit of measure, unit and return cost, unit and extended weight, vendor's item number, order number, comments, and optional fields. For non-inventory items, you can edit the general ledger expense account.
Detail information you cannot change. You cannot add detail lines to the return, and you cannot change the item number, quantity received, and extended cost (from the receipt detail).
If the return is job-related, you cannot change job information.
Tax information. Detail taxes are calculated for the returned quantities only. As with other Purchase Orders transaction types, you use the Detail Items/Taxes form to change tax class and tax-included options for a detail line. (Select the line, then click the Item/Tax button.) You cannot change tax information on the line itself.
Prorating additional costs. No additional cost details appear on a return. You cannot edit costs or add new costs. When you return items to which you prorated additional costs on the receipt, the costs are allocated according to the reproration method specified on the receipt.
If you return all items on a receipt that included additional costs and used Prorate as the return proration method, the costs remain allocated as specified on the receipt.