Entering Header and Vendor Information on Returns

As with other Purchase Orders transactions, you can enter your own document numbers for returns or allow the program to assign them, using the length, prefix, and next number you specified for returns in the Options form. You can also enter non-existent vendor numbers and, if you wish, add them to Accounts Payable from the Return Entry form.

If you select a receipt number for a return, the vendor number is inserted for you, and default information from the receipt appears in the corresponding fields on the Return Information and Vendor Information tabs. You can change everything but the template code, purchase order number, and tax group.

If you do not select a receipt number for the return, you fill in the information you need on the Return Information and Vendor Information tabs. You can also select a template code to fill in some of the fields automatically.

Note that if you select a receipt number for a return, you cannot then erase the receipt number. If you specify a receipt number accidentally, cancel the transaction and start a new return, leaving the Receipt Number field blank.

Multicurrency ledgers. If you use multicurrency accounting, the currency for the document is determined by the vendor number and corresponding tax group. You can change the tax group for a vendor only to another group that uses the vendor's currency.