Information Entered with Additional Costs

Click the Additional Costs tab on a receipt to add an additional cost.

• Use the Additional Cost Vendors browse buttons to select the primary vendor (for the receipt items) or additional cost vendors that have already been added to this transaction

• Click the Finder button beside the Vendor Number field to add a new additional cost vendor to this receipt.

After entering the tax group, exchange rate information (for multicurrency vendors) and optional field information for the cost, enter the cost details in the grid in the middle of the form, or press F9 or click the Cost/Tax button to open the Detail Cost/Taxes form for entering additional costs.

You can add as many cost details as you need for the primary vendor and secondary vendors.

Information you enter with each additional cost detail includes:

• Additional cost code and description (the code you set up with the cost in the Additional Costs form; you can also omit the code then enter a description of a cost you have not added to Purchase Orders).

• Amount (the amount of the additional cost). The program displays the amount if an amount is specified for the additional cost code, but you can change it. If no amount is displayed, you type the amount.

In multicurrency ledgers, the amount is shown in the format of the currency selected for the cost detail.

• Proration method (the method, if any, by which you apportion a cost and associated allocated taxes to received items).

For examples and information about how costs are prorated, see Calculating prorated additional costs.

If you do not prorate an additional cost, you expense it to the general ledger account you assigned to the additional cost record or to another account you specify when entering the additional cost transaction.

If you want to prorate or expense a job-related cost to several jobs, you must have a receipt detail for each of the jobs to which you want to apportion costs.

You can also specify retainage for job-related costs.

• Reproration (return proration) method (how a cost is reprorated when you enter a return to a receipt you posted previously or when you return items to which costs were prorated).

• Optional fields (for each detail line). If these optional fields match the Purchase Orders and Accounts Payable invoice detail optional fields, the optional field data will be passed automatically to Accounts Payable (depending on your optional fields settings).

The tax information for each additional cost detail is determined by the vendor's tax group. For each detail, you can change the tax class and specify whether tax is included in the cost amount (if allowed by the tax authority).

You can also check the tax amount for the detail and the allocated, recoverable, and expensed tax amounts. For more information, see Editing vendor and detail tax Information.

Reporting prorated amounts. The Receipts Posting Journal lists the additional cost amounts prorated to each item on a receipt. Use the journal to check the amounts that were prorated automatically during posting or Day End Processing, and to check the amounts you prorated manually.

Go back to Entering additional costs on receipts