Consolidation Settings in Purchase Orders 5.4
Do Not Consolidate previously consolidated transaction details
In earlier versions of Purchase Orders, the Do Not Consolidate choice actually consolidated general ledger details within each transaction, so the G/L transactions that originated with P/O usually had only a single detail line posted to each general ledger account.
In version 5.4, Do Not Consolidate choice does not consolidate any details
For Purchase Orders 5.3 and 5.4, however, the Do Not Consolidate choice does not consolidate any details — to ensure that optional field information in transaction details is not removed from G/L transactions.
The consolidation choices in G/L Integration perform the following functions:
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Do Not Consolidate. All the details posted in Purchase Orders will be included in the General Ledger transaction batch.
Choose this option if you use optional fields and pass optional field information from Purchase Order transaction details to the General Ledger transaction details.
The Do Not Consolidate option provides complete information in your general ledger transaction batch — and more transaction details than the same setting in version 5.2.
Although this choice will result in a longer G/L Transactions report and a larger general ledger batch, you can also consolidate transaction details during posting in Sage ERP Accpac General Ledger.
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Consolidate Transaction Details by Account. All the details within a transaction with the same general ledger account number are combined into one detail.
Choose this option if you do not use optional fields, but still want to associate general ledger transactions with originating documents (for drill down or to maintain a manual audit trail).
This option creates exactly the same G/L transactions that were created in version 5.2 by the Do Not Consolidate choice.
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Consolidate by Account and Fiscal Period. All the details with the same general ledger account number and fiscal period are combined into one detail.
This option is unchanged from version 5.2. (Note that it only consolidates details from different transactions if you create transaction batches using the G/L Batch form.)
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Consolidate by Account, Fiscal Period, and Source. All the details with the same general ledger account number, fiscal period, and source code are combined into one detail.
This option is unchanged from version 5.2. (Note that it only consolidates details from different transactions if you create transaction batches using the Create Batch form.)
Partial consol. if you create batches during posting or day-end processing
If you create batches of G/L transactions during posting or day-end processing, the program can only consolidate the details within transactions; it cannot consolidate the details from different transactions.
Create Batch lets you fully consolidate details
If you use the On Request Using Create Batch Icon option, you can consolidate transaction details from all transactions for each general ledger account if you choose Consolidate by Account and Fiscal Period or Consolidate by Account, Fiscal Period, and Source.